7.2 MFACSR 03-04-2021 - Laserfiche WebLink

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Furniture and Things Community Event Center SECTION 9 RESERVATION PROCEDURES F. Facility Users requiring specific set-up instructions beyond general meeting use are required to meet with the Rental Coordinator upon placing the reservation as well as to meet two (2) weeks prior to their event to finalize room set-up, pay the final balance of rental fees, provide event schedule, delivery times, number of people in attendance, and/or other pertinent information necessary to complete the reservation process. G. The User agrees to pay the City of Elk River for rental for the listed facilities on the permit and will adhere to the required reservation timelines and guidelines. H. Basic operation for the audio visual and sound equipment is included and should be confirmed when placing the reservation. Free? Requests for additional equipment and/or will be an additional expense to the User. I. Fees cover the use of the facilities according to the hours indicated on the permit, contract, or rental agreement. This includes all set-up/clean up time by the caterer and/or customer. Occupancy of the reserved facility after the time indicated on the permit will result in additional rental fees and security guard fees, which will be deducted from the damage deposit and/or charged to the renter. J. If deemed necessary, the City reserves the right to substitute a meeting room other than that stated on the Rental Permit, to minimize conflicts of compatibility, space, and scheduling. K. No items are to be left overnight. Occupancy after the stated ending time may result in additional rental fees, which will be deducted from the damage deposit or charged to the Facility User. L. The City of Elk River reserves the right to establish a permit, contract or rental agreement based on specialized requirements and length of permit, such terms as mutually agreed upon by the City and User. 9.3 PRIORITY SCHEDULING A. Reservations are accepted as first-come first-served based on the priority classification outlined in Section of the Furniture and Things Community Event Center policies. B. Special Note: Due to the nature of the Furniture and Things Community Event Center operation, there will be a need to coordinate and schedule private, commercial/business or non-resident civic group in advance of the priority scheduling guidelines as outlined above. When staff feel consideration as been given to the previous year’s use of a particular area and/or programming needs, these requests will be processed (i.e. Community Room for a private event, conference, training, trade show, special event, etc.). 2