7.1. SR 11-02-2020 - Laserfiche WebLink

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Request for Action To Item Number Mayor and Council 7.1 Agenda Section Meeting Date Prepared by Public Hearing November 2, 2020 Jason Cook, P.E., Project Manager Item Description Reviewed by Windsor Park 3rd Addition Sewer Extension Justin Femrite, P.E., Public Works Director Reviewed by Assessment Hearing & Project Approvals Cal Portner, City Administrator Action Requested Open the public hearing. At its conclusion, several actions are to be considered: 1. Approve, by resolution, the adoption of the special assessment roll. 2. Approve, by motion, Connection Agreement with Windsor Park 3T`` Homeowners Association. 3. Approve, by motion, lift station easement. 4. Adopt, by resolution, award of bid to G.F. Jedlicki, Inc. Background/Discussion The Windsor Park 3' Addition Homeowners Association (HOA) has a shared use, low pressure sewer system with a failing treatment system. A feasibility report was completed and found the 88 homes in the HOA could connect to the city system by running a new sewer line along Ranch Road from their existing shared drainage field to the forcemain currently being constructed along the Great Northern Trail. Seven competitive bids were received on October 5, 2020. G.F. Jedlicki, Inc. was the low responsible bidder with a total bid of $1,094,582.00. Attached is the bid tabulation of all bids received. Special Assessments The public hearing on the proposed assessments should be opened with a statement to the public that any property owner wishing to appeal the proposed assessments must file a written objection at or before the public hearing tonight, and commence an appeal in district court within 30 days. The written objection can be handed to the Mayor or City Clerk. At the close of the public hearing, the Council should pass a resolution adopting the final assessment roll. Adopting the assessment roll does not commit the Council to the project but is required in order to commence the 30-day appeal period. This public hearing on the special assessment is the final hearing required following the MS 429 special assessment process. Based on the actual bid prices received, the final assessment amounts have been reduced by $378.86 from the original estimates to a total of $22,587.04 per parcel. This total includes all costs associated with the improvement, as well as the Sewer Access Charge and the Trunk Sewer Fee required to be paid per connection to the city system. The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires pi ospei l_ y. M TUREJ Updated.• August 2020