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Elk River Public Library Board <br />January 28, 2020 <br />S. General Business <br />5.1 New Business <br />a. Election of board positions <br />Page 2 <br />i. Moved by Commissioner Dreissig and seconded by <br />Commissioner Eberley to appoint Commissioner <br />Keifenheim Chair. Motion carried 4-1. <br />ii. Moved by Chair Keifenheim and seconded by <br />Commissioner Eberley to appoint Rita Dreissig as Vice <br />Chair. Motion carried 5-0. <br />iii. Moved by Commissioner Dreissig and seconded by <br />Commissioner Boelter to appoint Mary Eberley as <br />Secretary. Motion carried 5-0. <br />b. Re-examine by-laws and meeting date changes for 2020 <br />■ Chair Keifenheim asked the board about their opinion on scheduling <br />fewer meetings for 2020. <br />■ The board discussed the decision to change of the number of <br />meetings per year from 6 to 4. At the November meeting it had been <br />decided to drop to the 4, January 28d, April 28th, July 28', and <br />October 27'''. The board discussed going back to 6 meetings now <br />with a new purpose etc. Ms. Schake pointed out that she would have <br />scheduling conflicts, if the board decided to do that since she had <br />already adjusted the library's calendar. Mr. Portner also pointed out <br />that there can be special meetings if called or having smaller <br />subcommittees of 2 members would be fine. The board decided to <br />stick to the 4 meetings they approved in November and will continue <br />to work on the bylaws at the next meeting. <br />■ Mr. Portner gave some recommendations for changes in the bylaws, <br />but it was unclear if these recommendations were on the correct <br />current version or the incorrect version that was sent with the packet. <br />Mr. Portner said that page 3 of the bylaws, that top paragraph can be <br />struck. The secretarial duties will be appointed annually by secretarial <br />staff and to move all of E. into article 3. Under annual part article 9 <br />in the bylaws the board would report on activities of the previous <br />year and state goals of the next year. A board member should <br />present the work plan and accomplishments. Under library fund - <br />change to annual budget. Make any recommendations of the work <br />plan and adopted goals. <br />c. Define Purpose of board and mission statement <br />Commissioner Dreissig brought to attention that the bylaws <br />included in the meeting packet were not current. Ms. Canter <br />[01f0EI 11 <br />FNATURE <br />