8.1. SR 08-17-2020 - Laserfiche WebLink

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COMMUNICATION Our communication plan for the renovation of this project will be structured in a way to ensure deadlines are met and that all parties are aware of the most current information. During the design phase of the project, Terra will communicate with all team members in a manner as if we were an extension of their staff. Terra will be in attendance at all design meetings, respond accordingly to specific action items and ensure the design team, City of Elk River, user groups and consultants are copied and aware of the information being sent or the questions being asked. Terra will schedule the budget/estimate meetings to occur immediately after a design review meeting to ensure the best use of everyone's time. Once construction begins, the communication will become more structured through the RFI process, meeting minutes and pre -installation meetings. Either before or after our weekly progress meetings, we will schedule a walk-through of the construction site with the team to review the current progress and any critical items. QUALITY ASSURANCE/CONTROL PROGRAM Terra will implement a Quality Assurance/Quality Control (QA/QC) program during the design phase of this project. We will work with the City of Elk River, BKV and the engineers to evaluate any and all potential risks associated with costs, material selections, construction means/methods and the construction schedule. During the evaluation of these risks, Terra will assist in identifying specific guidelines that should be followed to eliminate or reduce the chances of those risks occurring. Our QA/QC program will continue through to the construction phase of the project. The program will address critical construction phase items such as the site use (disruption avoidance) plan, safety, workmanship, quality of work, subcontractor performance and construction schedule. Terra will work with the City and the design team to establish a specific construction related QA/QC program that would include any potential risks identified by the involved parties. Terra will include the following construction related QA/QC processes during the construction phase: • Pre -Installation Meetings • Mock -Ups • Weekly Scheduling Meetings • Weekly Safety Meetings • Partial and Final Inspections Constructability Review Part of our quality assurance program is to perform a constructability review. Our thorough understanding of means and methods helps us identify potential problems and offer realistic solutions. During design, this type of coordination and oversight is critical in today's construction environment and can provide insight on scheduling key milestones, identifying cost savings and other project related requirements. Throughout the entire pre -construction phase of the project, Terra will continually review and update all team members of their constructability review. This activity will help reduce the number of conflicts or changes once construction begins. During construction, we will perform pre -installation meetings on specific key aspects of construction such as roofing, flashing, waterproofing, curtain walls, windows and finishes. An example would be an exterior window opening mock-up that shows the wall cavity, construction material, flashing and craftsmanship. Often times, the pre -installation meetings and mock-ups can resolve issues before the construction of these activities begins. Exampiepre-installation masonry mock-ups Our partnership with the City, design team and the engineers will promote very effective CITY OF ELK RIVER I Elk River Public Safety Building Expansion and Elk River Fire Station #3 17