6.5. SR 07-18-2005 - Laserfiche WebLink

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Kenneth Stevens: Rationale for Revised Estimated Hours for 2005 Contract Amendment #4 to Agreement for Professional Services (Contract No. 2003- 0264C) Basis: The estimated hours for 2005 are based upon historical requests for services and the level of effort estimated to complete advanced and final design of the Northstar Project. The level of effort is based upon the revised Northstar Project Organizational structure wherein Kenneth Stevens is assigned the position of Project Oversight Consultant representing the NCDA in technical issues and project development. In addition, Mr. Stevens is assigned the role of Chairman of the Project Advisory Committee. All of these assignments are consistent with the Scope of Services detailed within the referenced Contract. At the beginning of the year, both the Project Deputy Director of Design and the Assistant Deputy Director of Design resigned to pursue other employment. In the interim, Mr. Stevens has been assigned the additional position of Acting Deputy Director of Design along with Mr. Jon Olson of Anoka County. This interim position has resulted in Mr. Stevens being far more directly involved in managing the design consultant contracts for both Technical Services and Commuter Rail Stations and Maintenance Facilities. This additional assignment, which is expected to continue through August when a new Deputy Director of Design is anticipated, has resulted in expending far more time than originally estimated. In addition to the unanticipated temporary assignment, the nature of the project with a new organization structure, continuing prolonged negotiations with BNSF, considerable interaction and meetings with city staff regarding design, permits, approvals, and TOD, and the many requirements of FT A, have required a greater than expected time commitment. Of further consideration is the recent agreement with BNSF on an Engineering Contract, which will require Mr. Stevens to provide coordination and liaison between the BNSF, their engineering consultant, and the Northstar design consultants. Summary: The number of hours estimated in the original contract for services provided through December 31, 2005 are based upon three days per week, or 24 hours. Currently, Mr. Stevens is expending about 36 hours per week, or about 50 percent more time than anticipated. This time commitment is expected to continue through the end of 2005. Contract Amount: The contract Total is $300,000 from inception to end of 2005. The amount expended through May 31,2005 is $235,717.78. Estimated Hours per month June-December is 144 which amountsto $18,000/month. Estimated Direct Expense for June-December is $8,000.00. Estimated Cost 6/1-12/3/05 Contract Balance as of 5/31/05 Balance Required through 12/31/05 $134,000.00 64,000.00 $ 70,000.00