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<br /> <br /> <br />G.4l3 – Mobile Device Guidelines <br /> <br />1.0 Purpose and Summary <br />These guidelines pertain to ERMU employees and Utilities Commissioners who are issued a <br />device purchased by the ERMU. The purpose of these guidelines is to outline the responsibilities <br />and care required for utilities-issued iPad or tablet devices. <br /> <br />The devices are intended to be utilized by ERMU staff and Utilities Commissioners for the <br />purpose of enhancing meeting workflow, reducing the use of paper agenda packet materials, <br />improve staff efficiency, and to improve the timeliness of Utilities Commission, staff, and <br />customer communication. <br /> <br />2.0 Utilities Use <br />Issued devices are intended for professional use. ERMU does not maintain loaner devices, so <br />users will be responsible for conducting meetings without a device in the event of a lost or <br />misplaced device. <br /> <br /> Devices shall be maintained in a suitably charged state during work hours. <br /> Inappropriate media may not be used as a screensaver or background photo. <br /> Devices will be secured with a minimum eight (8) digit numeric pass code. <br /> Sound shall be muted at all times unless needed for instructional purposes. <br /> Personally-owned music, games and apps may only be present on ERMU-issued <br />device when using a personal Apple ID iTunes account. <br /> In case a device is restored to its original condition, the user is responsible for <br />restoring any personal content. <br /> ERMU is not responsible for backing up personal related content. <br /> Users may save work locally on the device. It is strongly recommended that users <br />utilize the ERMU-designated online storage technology. <br /> Information stored on the iPad or tablet device could be classified as public, <br />private, or other data and is governed by the Minnesota Government Data Practices <br />Act (MN Statute Chapter 13) and must be treated accordingly. <br />184