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There are nine policy documents in the Electric and Water sections which are proposed to <br /> be moved to the Management Policy Manual.This action would delegate the authority <br /> over these policies to management. <br /> Mr. Adams reached out to the Commission to see if there were any questions.There were <br /> none. <br /> Moved by Commissioner Bell and seconded by Commissioner Nadeau to approve the <br /> following: <br /> • Remove the following policies from the ERMU Policy Manual: E.6a, E.7, E.7a, E12, <br /> E.12a, E.12b,W.6a,W.6b,W.6c,W.8,W.8a,W.9a,and W10. <br /> • Move the following policies to the Commission Policy Manual: E.5, E.6, E.10,W.5, <br /> W.6,W.7, and W.9. <br /> • Delegate authority to management and move the following policies to the <br /> Management Policy Manual: E.2, E.3, E.4, E.8, E.9, E.11,W.2,W.3,and W.4. <br /> Motion carried 5-0. <br /> 4.2 2020 Governance Agenda <br /> Mr. Adams presented the proposed 2020 Annual Governance Agenda. Mr.Adams <br /> explained that the annual agenda will provide transparency for the occurrence of the <br /> most critical responsibilities of the Commission. In an effort to balance out the monthly <br /> recurring governance functions, Commissioner Stewart suggested the Annual <br /> Commissioner Orientation and Review of Governance Responsibilities and Roles be <br /> moved to March. Staff stated they would make that change. <br /> Moved by Commissioner Westgaard and seconded by Commissioner Stewart to adopt <br /> the 2020 Governance Agenda with the suggested change. Motion carried 5-0. <br /> 4.3 Performance Metrics and Incentive Compensation Policy <br /> Per ERMU policy, the metrics for measurement of the designated year needs to be <br /> determined before the start of the designated year; this allows for changes to be made <br /> and communicated in a timely manner before performance measurement begins. <br /> Mr. Adams shared that based on the challenges of collecting sufficient survey data, staff is <br /> recommending that the Customer Satisfaction survey component of the Utilities <br /> Performance Metrics and Incentive Compensation (UPMIC) be removed from the score <br /> card prior to the 2020 measurement period, and the 5 point weight be reallocated to <br /> another component. <br /> Commissioner Stewart suggested the Customer Satisfaction survey component be <br /> replaced with a component relating to the Clean Energy Choice Program and the level of <br /> Elk River Municipal Utilities Commission Meeting Minutes <br /> December 17, 2019 <br /> Page 3 <br />