4.1 ERMUSR 11-12-2019 - Laserfiche WebLink

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DISCUSSION: The Administration section contains 21 policy documents with action requests for consideration.These are attached for reference. An initiative overview and checklist is attached as well. As indicated in the attached overview, there are four policy documents in the Administration section which are proposed to be eliminated.These policies are: • A.3 Banner and Flag Policy:This policy is redundant. The language is included in A.17 Payment in Lieu of Taxes (PILOT) and Other Donations to the City of Elk River. • A.7 Customer List Procedure:This policy is obsolete. • A.16 Payment Arrangement:This is not policy; rather it is a form which is no longer used after the migration to our new software system. • A.22 Returned UnPaid Items Policy:This policy is redundant. The language is included in A.1 Service Policies. There are six policy documents in the Administration section which are proposed to be moved and incorporated into the Governance section. This retains the commission's direct authority over these documents as they will become part of the Commission Policy Manual.The six policy documents and their new policy numbers are: • A.6 Customer Deposit Policy: Proposed to move policy to G.4j3 Customer Deposits as a sub policy under G.4j Cost Allocation and Recovery policy. • A.17 Payment in Lieu of Taxes (PILOT) and Other Donations to the City of Elk River: Proposed to move policy sections to G.2a1 Payment in Lieu of Taxes and Other Donations to the City of Elk River as a sub policy under G.2a Commission—City Council Relationship and Roles policy. • A.18 Privacy Policy: Proposed to move as a new section to proposed G.4d1 Customer Data Privacy as a sub policy under G.4d Customer Interests. • A.19 Public Purpose Expenditure Policy: Proposed to move policy to G.4i5 Public Purpose Expenditures as a sub policy under G.4i Financial Condition and Transactions. • A.20 Purchase Order Policy: Proposed to move policy to G.4i4 Purchase Orders as a sub policy under G.4i Financial Condition and Transactions policy. • A.24a Information Security Committee Charter: Proposed to move to policy G.2g3 Information Security Committee Charter as a sub policy under G.2g Commission Committees policy. And, there are 11 policy documents in the Administration section which are proposed to be moved to the Management Policy Manual. This action would delegate the authority over these policies to management, while the commission would retain indirect authority over through their oversight of the General Manager. These policy documents and their new policy numbers are: Page 2 of 5 50