3.1 LIBMIN 07-23-2019 - Laserfiche WebLink

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Elk River Public Library Board Page 3 May 28, 2019 happy with. Ms. Ziemer said that she and Ms. Schake along with city staff went through four bids for cleaning they chose the company that had the best reviews and lowest cost. The company that had come in with the lowest cost came in with some bad reviews so they had to go higher. The cleaning company that cleans the library also cleans Lions Park center and the Trott Brook Barn. Commission Dreissig asked if city staff could clean the library and Ms. Ziemer said it was considered but isn't cost effective at this time. Ms. Schake doesn't have any complaints with the cleaners at this time. She also said that the walk-throughs of the building and grounds help give her input on the CIP needed items. Commissioner Stoffers asked what money goes into the library account. Ms. Ziemer explained that it is a combination of property taxes, interest income from the existing balance, and also expanded on how Elk River utilities used to contribute 4% to the library budget and how that has been re- configured. 5.2 Old Business 5.2. a. Caterpillar Upholstery Quote Discussion ■ Ms. Schake reported that fabric for the caterpillar upholstery was picked out but she is waiting to hear back from Colbath Upholstery on an installation date. It will probably have to wait now until August with the summer reading program starting in June 10`''. Ms. Schake did put in a maintenance request for the upholstery to be cleaned in the meantime. 5.3 Library Grounds Report 5.4 Building Maintenance Report 5.5 Library Zones Report Chair Keifenheim requested that the Zone report be added to the next meeting agenda to review whether the zone report is necessary and the zone assignments. The zone report was updated. Ms. Schake reported the paver issue to maintenance via the facility dude repair request system the city uses. Commissioner Stoffers also suggested that maintenance find a more permanent solution to the area wear the roof drains in the back of the library since the soil washes out after every rain. Commissioner Dreissig asked about the status of the rain garden as far as weeding or burning. She wanted to know what the schedule of maintenance was. It is added to the next meeting agenda. Chair Keifenheirn suggested we clarify the list of CIP items at the next meeting. The board asked if we don't use the money that is already budgeted can we use that money for something other than originally budgeted for. Ms. Zeimer said yes. The board agreed to review the CIP items identified but no ranked for priority during the walk through to see if �/1�EIE1 li MATURE