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Elk River Public Library Board <br />May 28, 2019 <br />Page 2 <br />a. Review Library Community Room Policies and Code of Conduct. <br />■ The board reviewed the Code of Conduct first. Included in the <br />handout were new changes. Seven of the codes had been changed or <br />added to including the code addressing animals and smoking. Codes <br />eight and nine were completely new. Commissioner Boelter brought <br />up the question asking if code number 6 regarding smoking included <br />the parking lot. Ms. Schake mentioned that this was brought up <br />before when the cigarette holder had broken last year. It was decided <br />at the time to not replace it and wait to see if it became an issue. Ms. <br />Schake explained that is has not become an issue. The board <br />discussed that it was their understanding that smoking is not allowed <br />in the library but not banned from the parking lot or cars. Chair <br />Keifenheim asked for clarification on the "young children" definition <br />under code number eight. Ms.Cantor explained that is hard to give <br />an exact age due to variations of maturity levels in kids. She also <br />explained that having the age be an open range allows the library staff <br />on duty makes the decisions when issues arise. <br />Moved by Commissioner Eberley and seconded by <br />Commission Boelter to approve the changes to the Code of <br />Conduct. Motion carried 5-0. <br />■ The current Library Community room policies were reviewed by the <br />board. Chair Keifenheim asked for clarification on what action if any <br />the board was going to take with the community room policies. Ms. <br />Schake explained that this was just for review not necessarily to make <br />changes. Commissioner Stoffers asked if there were instructions for <br />how to use the projector in the community room. Ms. Schake said <br />that there wasn't but that staff are available to explain at the front <br />count if need be and that the project is very easy to. use. <br />Moved by Commissioner Eberley and seconded by <br />Commissioner Stoffers to accept the Library Community Room <br />polices as they stand. Motion carried 5-0. <br />b. Budget discussion -Lori Ziemer, Finance Director <br />■ Ms. Ziemer asked the board if they had any specific questions about <br />the financial information is this meetings packet. Commissioner <br />Eberley asked to verify the cash balance of $424,058.30 and that is to <br />be used for capital improvements. Ms. Ziemer confirmed this and <br />also explained that each year Ms. Schake prepares a budget for the <br />library. This budget is primarily fixed cost maintenance. Each year <br />the Board of Education tells the city how much they have to <br />contribute. The contribution was $70,000.00 for 2019. Ms. Schake <br />also gets input from each department in the city on the budget. <br />Commissioner Eberley asked if there is a dividing line between what <br />the city staff just take care of and what the library has to take care of <br />on its own. Ms. Ziemer explained that the library gets billed for <br />supplies but not the maintenance. Commissioner Stoffers asked <br />about the renewal of a cleaning contract that the library board wasn't <br />�rIATURE <br />