8.1. SR 07-01-2019 - Laserfiche WebLink

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intent). The project team recommends not awarding Add Alt. 1 at this time. RJM will hereby be directed to rebid this scope with hopes to obtain better pricing. Council is asked to provide direction on the other Add Alternate components to the project. Upon review with RJM,we are prepared to set the GMP for the project at$25,893,009. See attached bid recommendation memo from RJM. Upon approval, the bids can be awarded and reassigned to RJM. Approve Fee Adjustment for 292 Design Group Changes in design concepts and overall scope increase (— $20.6M project at time of proposal compared to a —$27.6M project now) have resulted in the request for additional fees from 292 Design Group. Their original proposal included an expected fee calculated at 5.15% of the value of the project. Their request is to amend their total fee,holding the same rate of 5.15%, to the value of the full final project. Staff supports the modification based,not only on the scope change of the project,but also the work and rework they assisted on through the Active Elk River campaign. Joint Powers Agreement with ISD 728 The attached JPA covers details relating to the joint use of the softball fields, concession,restrooms, and parking facilities being constructed with this project at Lion John Weicht Park. This agreement has been reviewed and negotiated between ISD 728 and city staff. The ISD 728 Board approved the JPA at their June 24, 2019, meeting. Once approved, the JPA becomes a formal exhibit in the Land Exchange Agreement detailed below. First Amendment to Reciprocal Easement Agreement with ISD 728 ISD 728 and the city entered into a Reciprocal Easement Agreement for shared ingress, utilities, and parking across properties between the high school and ice arena in November of 1996. With the proposed Land Exchange Agreement, the property lines listed in this document need to be updated. In addition, the amended agreement details a commitment of city-dedicated parking stalls on the district property since our property footprint will no longer include our own parking. The ISD 728 Board approved the First Amendment to Reciprocal Easement Agreement at their June 24, 2019, meeting. Once approved, the First Amendment to Reciprocal Easement Agreement becomes a formal exhibit in the Land Exchange Agreement detailed below. Land Exchange Agreement with ISD 728 The new Multi-Purpose Facility footprint extends beyond the current limits of the city-owned property on the high school campus. As a result,we have reached an agreement with ISD 728 to swap land to accommodate the project. The Land Exchange Agreement formally describes the transferred parcels. Conditions for the transfer and associated request for dedicated parking in the Reciprocal Agreement include the city providing for the elimination of the existing stormwater pond in the high school parking lot and replacing that treatment in the Lions John Weicht Park Pond. The filling of the pond and associated pavement work in the high school parking lot will be completed through the ISD 728-planned reconstruction of their parking lot in 2020. The ISD 728 Board approved the Land Exchange Agreement at their June 24, 2019, meeting. Once approved, a closing will be scheduled to officially record the transferred properties. Financial Impact The project budget is shown on the attached Estimate Summary provided by RJM. N:APublic Bodies\Agenda Packets\07-01-2019\Final\x8.1 sr NlultiPurpose Focility.docx