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EOty1� ,.,�� Request for Action <br /> River <br /> To Item Number <br /> Mayor and City Council 8.1 <br /> Agenda Section Meeting Date Prepared by <br /> General Business July 1, 2019 Justin Femrite, P.E.,Public Works Director <br /> Item Description Reviewed by <br /> Multi-Purpose Facility and Lion John Weicht Park Calvin Portner, City Administrator <br /> Improvements Reviewed by <br /> Action Requested <br /> Consider the following items relating to the Multi-Purpose Facility and Lion John Weicht Park <br /> Improvements: <br /> Approve,by motion, Guaranteed Maximum Price for project; <br /> Adopt,by motion, a resolution awarding bid packages and reassigning contracts to RJM; <br /> Approve,by motion, design fee adjustment for 292 Design Group; <br /> Approve,by motion,Joint Powers Agreement with ISD 728; <br /> Approve,by motion, First Amendment to Reciprocal Easement Agreement with ISD 728; <br /> Adopt,by motion, a resolution approving Land Exchange Agreement with ISD 728; <br /> Approve,by motion, special meeting at 4:00 p.m.,July 10, 2019, for ground breaking. <br /> Background/Discussion <br /> Culminating years of dreaming,brainstorming, discussing,planning and designing, the approvals of the <br /> items detailed in this memo will officially allow for the construction of the new Multi-Purpose Facility and <br /> Lion John Weicht Park Improvements! Background on each action is as follows: <br /> Set Guaranteed Maximum Price and Award Recommended Bid Packages <br /> Bids were opened on June 20, 2019. Apparent low bids received originally had our project team excited that <br /> the Guaranteed Maximum Price (GMP) would be set lower than the estimate provided on May 6. Upon <br /> further review by the low bidders in Category 4A and 6A, they learned of errors in their bid and asked for <br /> their bids to be removed from consideration. After consultation with our legal counsel and R our team <br /> recommends: <br /> Award the Base Bid,Add Alt#3-Painting Interior of Field House, and Add Alt. #8-Lighting on Primary <br /> Softball Field, for all bid packages except 6A-Carpentry with the following details: Hold category 6A- <br /> Carpentry for further review with potential to reject and rebid in the future. Allow the apparent low bidder <br /> in 4A-Masonry to pull their bid due to documented errors in their numbers and award the 4A-Masonry <br /> package to the next lowest bid. This action in category 4A makes this new contractors combined bid low in <br /> category 3A-Concrete. <br /> Add Alt#1-Lease Space came in substantially higher than estimates but remains an integral component of <br /> the project as temporary team rooms which will be converted to future lease spaces (see attached letter of <br /> The Elk River Vision <br /> A P)ehoMing community 2a itb revolutionary and spirited resourcefulness, exceptional POWERED By <br /> service, and community engagement that encourages and inspires prosperity INAMIRE1 <br />