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V. DEFINITION OF TERMS <br /> 1. Non-profit youth organization is defined as groups or organizations that serve youth and <br /> maintain a non-profit status. <br /> 2. Youth status is defined as a person-under the age of 18 or a person eligible to participate in <br /> high school-sponsored events. <br /> 3. Field Use Permit is a document issued by the city through its field allocation process <br /> indicating that a specific organization has been approved to use a specific field location for <br /> a specific period of time. <br /> 4. Allocation is the process used by the city to assign sports field and facilities to <br /> recognized user groups for practice,games,tournaments,and other recognized events. <br /> 5. Allocation meeting is a meeting held as deemed necessary by the city with recognized <br /> community sports organizations to receive requests for fields and facilities and to discuss, <br /> prior to allocation,the use of sports fields and facilities. <br /> 6. A recognized community sports organization is an approved sports organization that <br /> has submitted all the necessaryVri s as identified in Section IX <br /> 7. Non-profit status. A non-profitorganization is an organization that conducts business for <br /> a purpose "not involving monetary gain and paying no dividends to its members" as defined <br /> by the League of Minnesota Cities. To qualify as a nonprofit organization,the organization <br /> must be recognized as a nonprofit by the Minnesota Secretary of State or must have received <br /> a tax exemption from the Internal Revenue Service under Section 501 (c) (3). <br /> 8. The Parks and Recreation director or designee is defined as a full time staff member <br /> in the parks and recreation department responsible to oversee the entire youth sports <br /> operation and ensures the Field Use Allocation policy and philosophy are clearly <br /> understood and followed. <br /> FIELD USE PERMITS <br /> 1. Field use permits are issued annually following the allocation process outlined in this <br /> policy. A permit is issued only after an allocation request has been made,the city has <br /> approved all or part of the request, all required documents are submitted,proof of <br /> insurance has been shown, and a contract has been signed. A request does not constitute <br /> approval. <br /> 2. A field use permit will not be issued if there is any balance due from prior field use. <br /> 3. All field users must have a field use permit available for inspection by city staff and police <br /> during each use of a location. <br /> Page 1 3 <br />