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City Council Minutes May 6, 2019 Page 4 Councilmember Westgaard clarified they were looking for authorization to advertise for bid. It would be nice to include the alternate items if the bidding was favorable and the council can pick and choose options down the road. One of the alternate items, the leased space, should only move forward with a commitment. A couple private companies have approached the city with long-term lease options. The commissioning component has been done on some projects and not on others but he feels when commissioning is done, they end up with a much better -end product. The information presented does not represent a final commitment. The refrigeration system is the only thing that must be decided on tonight. Although it would prepare for any future needs of adding a sheet of ice, it is an investment in the future with no guarantee. Councilmember Christianson reminded the council that $27.5 million has been earmarked for this project. He felt the council has an obligation to meet that. If bids come in favorably and below $27.5 million do we need to spend up to that amount? He feels the city should make a decision on the 3=d sheet of ice in the future if the issue comes up. Councilmember Ovall was surprised the council was being asked to make a half million dollar decision based on the provided packet materials. Councilmember Wagner added the numbers presented today reflect lots of work on narrowing down the focus and eliminating items that had previously been discussed. She further stated that the team was working all weekend on reducing components and cost in preparation for the meeting so information could not be included in the packet. The Facility Design Committee had differing views on which items should be included on the list of alternate selections. Counciltnember Westgaard stated he would be remiss to not consider the future and whether the refrigeration unit should be included in the project cost. It is a big number in terms of the overall cost of the project. Councilmember Ovall stated he felt caught off guard that the Lion John Weicht park scenario was changed. He wondered if the proposed 3rd sheet of ice, resulting from the refrigeration unit upgrade, would be put in the turf field area. Mr. Betty responded the turf field was a potential location for a 3 sheet. The main question was whether to upgrade the refrigeration unit by making it bigger to handle a third sheet. It may save a couple hundred thousand dollars in more equipment in the future. Councilmember Ovall asked about the proposal to switch the locations of the softball fields at Lion John Weicht Park to face a different direction. He also questioned the location of the parking lot due to poor soil conditions. The softball fields are now facing toward the apartments which might cause noise complaints. lartaEI 1/ NATUREI