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. 0 City Request for Action <br /> River <br /> To Item Number <br /> Economic Development Authority City Beautification Committee 3.2 <br /> Agenda Section Meeting Date Prepared by <br /> Consent May 13, 2019 11 Colleen Eddy, Economic Development Specialist <br /> Item Description Reviewed by <br /> Attendance Policy Review Amanda Othoudt,ED Director <br /> Reviewed by <br /> Cal Portner,City Administrator <br /> Action Requested <br /> Review the City's Attendance Policy. <br /> Background/Discussion <br /> At the August 6, 2018, City Council meeting, the Council approved changes to the Board&Commission <br /> Handbook, specifically regarding attendance of members. <br /> Member attendance is very important and mucr needed in order to have good feedback and decisions <br /> from a cross section of the community. Non-attendance can cause quorum issues and work delays. <br /> 0 The Attendance Policy will be enacted in 2017 and reads as follows: <br /> A member shall be expected to maintain a suitable attendance record Attendance is vital to board service and City Council <br /> expectations. Because attendance is important, the City (Council has adopted the following attendance policy: <br /> Members shall be automatically removed for lack of attendance. Lack of attendance is defined as: <br /> Regularly scheduled monthly commissions—missing three (3)regularly scheduled meetings during a calendaryear. All <br /> other commissions - missing two (2) regularly scheduled meetings during a calendar year. <br /> Participation for less than three fourths of a meeting shall be the same as a failure to attend a meeting. Members removed <br /> pursuant to this paragraph shall not continue to serve o i the board and such removal shall create a vacancy.A member may <br /> appeal the termination by requesting a hearing before the City Council within 10 days of notice of termination. <br /> A standard commission attendance form shall be used bl all commissions for the staff liaison to record attendance. The <br /> Office of the City Clerk shall forward the attendance re4rd to the City Council at the end of each June and December for the <br /> Council review. Commission members shall not the sty j liaison of planned absences 72 hours prior to the meeting missed <br /> Financial Impact <br /> None <br /> Attachments <br /> ■ None <br /> iThe Elk River Vision <br /> A welcoming community with revolutionary and 1.irited resourcefulness, exceptional rOWERE1 11 <br /> service, and community engagement that encourage and inspires prosperity NATUR <br />