2.2 ERMU MINUTES 09-09-2014 - Laserfiche WebLink

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works. John Dietz received an email from Irene Kostreba, Treasurer of the Sherburne County Fair Board, stating that they had been told there would be no charge for the hydrant rental and water usage. The charges for the rental and water usage totaled $83.36. The Sherburne County Fair Board has requested the Commission forgive these charges. Eric Volk shared some details about the hydrant rental process. He said The Fair Board was told that they would need to come into the office to sign the hydrant meter rental agreement and provide a $1,000 deposit before the hydrant meter and wrench would be supplied. The Hydrant Meter Rental agreement that was signed by the Fair Board was included in the packet. The agreement clearly states the hydrant rental fee and water usage cost that would be assessed to the user. Eric also provided the Commission with a breakdown of the additional costs associated with this transaction. There were labor charges to deliver, pickup, and attach the meter to the hydrant, and the administrative costs to process the paperwork, payment and billing. These activities cost the utilities over $170.00 in labor, which is far greater than what the Fair Board was billed. There was further discussion. The commissioners unanimously agreed to uphold the charges and directed the Water Superintendent to inform the Fair Board, in writing, of their decision. 5.5 Chamber of Commerce Irri¢ation 6.0 Cal Porter touched on a few items in the terms of the lease they're working on with the Chamber of Commerce, mainly the irrigation system they're looking at maintaining for the Chamber. The current system is dated and needs some work. In the process of looking into the noisy irrigation meter, Eric Volk discovered that ERMU had no record of the additional meter they were using for irrigation. It's estimated that over 5.2 million gallons of water were used, but not billed for. Cal explained that it would be the responsibility of the Chamber of Commerce to pay for the new meter, the labor for installation and the water charges. Troy Adams spoke with Debbie at the Chamber and explained that the law allows us to go back to the beginning of time and bill for all the water that went through the system, but our practice is to only go back one year. ERMU staff is currently working on coming up with a fair estimate of what those charges would be and will let the Chamber know as soon as possible. Eric Volk will contact Debbie to give his recommendation on what needs to be done and let them know they will be financially responsible for the new meter, the labor for installation and the past year of water charges. There was no other business. 6.1 Staff Updates Page 4 Regular meeting of the Elk River Municipal Utilities Commission August 12, 2014 IN