2.2 ERMU MINUTES 09-09-2014 - Laserfiche WebLink

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gave his input on the importance of having an elected official attend the conference. The APPA Summer Conference will be held in Minnesota next year so we're anticipating sending more people as there will be less costs associated with it. The Dues, Subscriptions, and Fees budget has a 24% decrease, reflecting various known and projected increases for 2015. Troy pointed out that this is over a $40,000 savings. Troy Adams gave a verbal update on the Personnel portion. The Wage & Benefits Committee met yesterday and went over a proposed organizational chart through the year 2019. Staff is looking at hiring two new positions next year. More information will be brought back at a future meeting. 5.2 Governance Handbook Troy Adams presented the first draft of the Governance Handbook. He explained that the intent of the handbook would be to incorporate it into an ERMU Governance Manual which would also include information such as: By -Laws, Statutes and Ordinances regarding the authorities of the Utilities and Commission, an overview of the history of ERMU, an organizational chart for ERMU, Conflicts of Interest Policy, Data Practices information, Open Meeting law information, and an overview of the fiduciary responsibilities of the Commissioners. Staff is looking for feedback and direction moving forward. Discussion followed. The commissioners agreed that we need something like this and the consensus was to proceed forward with the other parts of the manual. 5.3 Emplovee Handbook Annually staff and legal counsel review the existing personnel policies incorporated into the ERMU Employee Handbook for compliance with changing labor laws. Troy Adams went over the revised ERMU Employee Handbook reflecting the proposed changes. Discussion followed. Troy Adams shared an additional item that came up regarding the request from employees to have the option of donating sick time to fellow employees experiencing a major illness. A handout was distributed of the cities Sick Leave Donation Policy. The commissioners were open to the idea and staff agreed to bring something back to the next meeting for separate consideration. Daryl Thompson made a motion to approve the revised ERMU Employee Handbook. Al Nadeau seconded the motion. Motion carried 3-0. 5.4 Sherburne County Fair Hydrant Rental The Fair Board requested use of hydrant for their County Fair and there has been some miscommunication between the parties on how ERMU's hydrant meter rental program Page 3 Regular meeting of the Elk River Municipal Utilities Commission August 12, 2014 IK