7.4. SR 05-16-2005 - Laserfiche WebLink

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'" h) Coordinate with light rail to ensure there are no gaps in coverages, loss control and safety programs. Ms. Richardson noted that this work is included in the NCDA's 2005 work plan and budget under the line item relating to BNSF negotiations. The term of this contract would be June 2,2005 through December 31,2008 or until Northstar Commuter Rail is operational. The anticipated RFP schedule is: Issue RFP Pre-proposal Conference Questions Due Proposals Due Interviews Contract Approval by NCDA Board April 18, 2005 May 3, 2005 May 10, 2005 May 20, 2005 June 1, 2005 June 2, 2005 The following individuals will be members of the evaluation team: Tim Yantos, Mike Schadauer, Mary Richardson, Phillip Blue, Colleen Herrmann, John Sullivan and Jan Lucke. David Elvig made a motion that the NCDA approve the release of an RFP for insurance consulting/broker services. The motion was seconded by Paul Motin and passed unanimously on a voice vote. 4. Mary Richardson reviewed the color of money chart which was prepared by the Northstar Project Office. The chart depicts the source of funds and the flow of money for project development. 5. Mark Fuhrmann gave an update on the Northstar Project Office search for office space. He noted that the Project has been sharing space with the Hiawatha Project Office as they work to close out the Project. The Hiawatha Project sunsets as does their lease with Cerosota the end of June. He noted that over the last several months, a staff team comprised of Tim Yantos, Mike Schadauer, Jan Lucke, and Judith Phillips have conducted a comprehensive search for a location for the Project Office. The search has focused in the Northstar Corridor, in the areas of Downtown Minneapolis, Columbia Heights and Fridley. The staff team has reviewed over thirty available properties. Of these properties, only six could meet the price, space and parking needs of the NPO. Only one property, the Cerosota, would agree to a one-year lease. Mr. Fuhrmann noted that staff hope to come back to the NCDA in May for authorization to enter a lease. 6. Mary Richardson reviewed a request from the State Auditor's Office. They are in the process of reviewing the procedures used by the Northstar Corridor Development Authority to track its expenditures for lobbying services, consultant services, and employee/member reimbursements and have requested information to assist in their review. Staff are preparing a letter in response along with documentation. 7. Paul Danielson gave a presentation on the process used for value engineering. Completion of value engineering is expected the week of March 21. Objectives of value engineering are: to preserve the scope, maintain CEI, identify ideas that might improve the CEI value, balance capacity expenditures, address project risks and confirm cost estimates. As part of the process, they evaluate potential risks such as push-pull train operations, the connection to LRT, construction issues, the right of way acquisition process and railroad negotiations. Twenty-one items have been identified as possible cost cutting measures which could potentially save the Project $19.5 million. 2