07-24-2018 LIB MIN - Laserfiche WebLink

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Elk River Public Library Board Page 3 July 24th,2018 • 5.4 Building Maintenance Report • Robbie said that building maintenance did come and spray for ants at the back door. Willie stated that Tim had noted that the cracks were inspected and that it was determined nothing would be done at this time. Those present then read Tim Sevcik's e-mail about the Library Zone updates. Dawn explained that this e- mail came in the day before the meeting and was too late to be included in the original meeting packet. • Willie questioned the drainage word on Gary's report that had nothing after it. The board asked Dawn to follow up with Gary and see if this was intent ally left empty or if it was an update to the zone report. 5.5 Library Zones Report 5.5. a Projector Update • Robbie stated that she had some information on the CIP items. She contacted Jake in the City of Elk River's IT department who contacted Marco and gave an estimate. The quote is $8,430.67 for projector replacement. The projector itself is $6,000 and it will be an additional $809.50 for programming. Mary K. asked why it is so expensive. Rita asked if the community is charged for the room when they use it. Robbie said no but she believes the projector should be replaced due to the amount the library and community uses the room. Robbie said she believes it should be the #1 priority for next year. Mary K asked if the City checks other places for pricing. Rita said she thinks the city might have contract or something. Robbie will include it in the budget under capital outlay. 5.5. b Chairs and Upholstery Items • Robbie tried to contact Michael about the chairs but he was out on vacation. Robbie did some research and new chairs would be $180-$190 multiplied by 12 chairs. She will put those on capital outlay in the budget. If under$10,000 on budget she doesn't have to fill out any extra paperwork. For the caterpillar upholstery Robbie had looked around and found something similar for$900. She hasn't had time find someone to contact for reupholster. Mary asked if Robbie wants to re-upholster it for cheaper or to not replace it. Robbie said she does like the furniture so she does want to try and reupholster so the whole piece of furniture doesn't have to be replaced. Robbie will probably list the cost as higher so she can cover the whole replacement cost if that is needed. Rita asked if the City can itemize approval of the items or approve as a whole. Robbie said it has to be approved as a whole. CIP items 3 and 4 are being left open. 5.5. c Handicapped sign and misc. • The board asked about the handicapped sign that still has sandbags around it. Robbie said she is confident that Gary or Tim will take care of 1111 it. Robbie explained the difference between routine maintenance and things that are wrong or need to be fixed. The "broken"items outside P R W E R E R II MATURE