2.A. SWCSR 09-20-2018 - Laserfiche WebLink

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Sherburne Wright Cable Commission Meeting Minutes from 02-01-18 Page 2 of 3 5. Equipment Report-Bill Bruce a. Report — Bill Bruce provided the February 2018 equipment report. Bruce discussed needed sympodium monitor replacements, and wireless microphone upgrades needed due to frequencies being sold by the FCC. Discussion was also held on the need to update tablets for Commissioners. These mobile devices are needed to interact with member city's video equipment. The Commission directed to add the cost of one new tablet for each Member City to the equipment purchase request. b. Equipment Purchase Requests — Bruce reviewed equipment purchase needs which included 1) wireless microphone replacements at a cost of $9,400, City of Elk River Council Chamber overflow meeting room upgrades totaling $8,042.34, City of Monticello's VieBit Live Streaming equipment totaling $3,995 for equipment and an annual cost of $2,388, replacement of the City of Cokato's Council Chamber monitor replacement at a cost of $1,475, and replacement of the City of Maple Lake's audio recorder totaling$538.46.Bruce noted that the total cost of purchases totals $34,338.80. Commissioner Wolbeck motioned to approve equipment purchase requests as presented at an amount not to exceed$34,338.80 plus the cost to purchase one new tablet for each Member City. Seconded by Commissioner Auger, unanimous ayes, motion carried. 6. Programming Report-Mark Davis a. Report—Mark Davis presented the February 2018 programming report. Davis discussed special shoots,volunteer staff, summer concert recordings,parades/coronations,Movie in the Park events, and various sporting events throughout the commission area in 2017. Davis also discussed outreach efforts with area schools providing AV club education, trailer production tours, and providing information on live shoots. Davis noted that these efforts have paid off in securing volunteers for video shoots. b. Upcoming Production Schedule—Davis discussed upcoming video shoots, sporting event shoots, Music in the Park and Movie in the Park event dates, and preparations for the upcoming summer schedule. 7. Employee Committee Report a. City Works Video Update — Gina Wolbeck reviewed the completion of the elections, budget, sanitary sewer and public safety City Works videos, and noted that Mark Davis is currently working on the fire department video. Discussion was held on the schedule for remaining City Works videos. Commissioners were asked to bring City Works video ideas back to the next meeting. b. Comp Time Policy — Gina Wolbeck noted that the video producer will be required to track daily hours and projects using the Apple Note Application. Tracking daily activities will help the Commission adhere to franchise agreement requirements and to itemize what projects are being completed for each member city. Moving forward, the video producer will be required to submit a bi-weekly report with his payroll submittal to the City of Buffalo. It was also noted that the bi-weekly report will be provided to members on the Employee Committee in place of receiving a monthly report from the video producer.Bill Bruce discussed Comp Time procedures followed by the commission employee, and Mert Auger noted that the City of Buffalo follows the Fair Labor Standards Act when calculating comp time hours for their employees. The Employee Committee will monitor Davis'bi-weekly project tracking reports and will report back to the Commission with any recommendations on establishing a comp time policy for Mark Davis.