2.6 ERMUSR 08-14-2018 - Laserfiche WebLink

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on hold as staff works through a cyber security assessment initiative with the city.Based on best industry practice and the preliminary results of the cyber security assessment initiative,the committee recommends changing the IT Technician position to an Operational Technology(OT) Superintendent position. The change from IT to OT relates to focus of expertise on utility specific operational technology including but not limited to: Supervisory Control and Data Acquisition (SCADA),National Information Solutions Cooperative (NISC) software, meter reading software and related hardware, Geographic Information System (GIS) mapping technology, Automatic Meter Reading(AMR) and Advanced Metering Infrastructure (AMI)technology, Outage Management Systems (OMS), load management(LM) control software and hardware, and mobile workforce device implementation. The change from technician to superintendent is to construct this position with the expertise to oversee operational technology project management and assist in the development of cyber security policy, best practice procedures, and employee training. This position would be an assistant to, and report directly to, the Technical Services Superintendent. This is similar in organizational structure to how the Assistant Electric Superintendent reports to the Electric Superintendent and how the Customer Service Manager reports to the Finance and Office Manager. This position would be FLMA exempt and be part of the leadership team. This position would now be categorized in the manager pay group pay grade M7. Executive Administrative Assistant-This position's essential job functions have grown since creation. The changes include the added responsibilities associated with the data retention policy, initiative oversight and project management,leadership team responsibilities,and oversight of branding and communications plans which include website,social media,and external communications.Additionally,this position will have a minimum requirement to obtain and maintain a municipal clerk certification.This position title is changing from Executive Administrative Assistant to Executive Administrative Manager and would now be categorized in the manager pay group pay grade M5. Specialists,Accountants,and Communications&Administrative Coordinator—The committee had been evaluating the vacant Key Accounts Specialist since 2Q2017 and the vacant Purchasing Specialist position since 2Q2018.Additionally,the leadership team has conducted an evaluation of these positions' essential job duties and their vacancy impact to the organization in the present time and looking toward the future.The result of that evaluation was that critical duties had been effectively reassigned and that the organizational challenges have shifted toward communication and administration.The leadership team's evaluation and recommendation to the committee was to close the vacant Key Accounts Specialist and the Purchasing Specialist positions indefinitely; and in their place,add a new Communications&Administrative Coordinator position.This new Communications&Administrative Coordinator position would be categorized in the office pay group pay grade 05.This position would be a direct report to the Executive Administrative Manager. The Billing Specialist, Credit&Collections Specialist,Accounts Payable&Payroll Specialist, and Accountant positions were then evaluated regarding their essential job functions,required knowledge and skills,and minimum certification and experience requirements.Additionally,the evaluation took into account the reassigned duties relating to the recommendation to close the vacant Key Accounts Specialist and Purchasing Specialist positions. The results of the evaluation affected the pay grades for these four positions. The Specialist positions would change from office Page 2 of 3 35