Item 5.4 - Laserfiche WebLink

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Work Program (2/21/02) ID 7 Document the Results The purpose of this task will be to document the final Comprehensive Plan update after it has been adopted by the City Council. Subtasks will include: 7.1 Prepare final text and graphics. 7.2 Prepare camera-ready original copy for subsequent printing by the City. 7.3 Prepare summary with text and graphics for website 7.4 Provide computer disk including Plan in Microsoft Word and all AutoCAD and Arc View graphics information. Deliverables— Task 7 • Final work products as described above Budget The preparation of the budget for a planning process is a balancing act. The budget seeks to provide the services required of this undertaking while bearing in mind the cost of the services. Three basic factors influence the Work Program and Budget. • Nature of Elk River—Elk River presents a wide range of planning issues. Key issues include the pace, location, form and management of growth, maintaining the vitality of existing neighborhoods,preserving the natural environment,managing investments in public services and improvements. The size of the City increases the complexity of planning from data collection to the creation of development scenarios. The planning process is designed to allow sufficient time to consider all of the factors that shape your future. Interactive Process—The planning process is not one where HKGi gathers the data, goes to the office and returns with"the Plan". A successful process is interactive,where the ideas of the consultant are tested and refined to find the best fit with Elk River. This interaction occurs through a variety of meetings. The meetings are used to convey information, present planning concepts, gain feedback and formulate directions. The total meetings contained in the Work Program are 11 decision maker workshops, 6 public/community meetings and 7 meetings with staff Budget Approach—The Budget in this proposal is a not-to-exceed amount to perform the tasks in the Work Program. This approach means that the Budget must account for the potential unknown elements of the planning process. The time included to complete each task is estimated based on our past experience and knowledge of Elk River. Regardless of our experience,the Budget remains based on estimates. The actual effort is only known as the process evolves. HKGi will complete the tasks described in the Work Program for an amount not to exceed $87,340. This figure includes staff time and expenses. HKGi will bill the City on a monthly basis as work is performed. • The proposed budget is distributed as follows: ©Hoisington Koegler Group, Inc. Page 10