09-12-2017 ERMU MIN - Laserfiche WebLink

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4.0 POLICY& COMPLIANCE 4.1 Delegation to Management Policies Mr. Adams presented for consideration the next four delegation to management policies that consultant John Miner had developed: G.4k MMPA Relationship, Representation, and Governance; G.41 Protection of Assets; G.4m Corporate Risk Management; and G.4n Legal and Regulatory Compliance. Mr. Adams pointed out that most of the governance policies that have been adopted up to this point either document existing processes or define overarching policy consistent with existing policy. He noted that for the proposed Protection of Assets and the Corporate Risk Management policies,there are requirements in the policies which have not been developed yet and that additional time would be needed to develop and implement those requirements. Mr. Adams reached out to the Commission to see if they had any questions. Commissioner Westgaard asked Attorney Beck if adopting these policies prior to having the additional policies that would stem from them put into place would put us at risk. Attorney Beck shared that he had this discussion with Mr.Adams and as these are obligations to the General Manager, Mr. Adams and Attorney Beck were comfortable with proceeding forward as suggested today. Attorney Beck added that he did not see any risk to the commission or utilities in adopting the proposed policies. Commissioner Stewart inquired as to the estimated timeline in completing and implementing the additional requirements. Mr. Adams indicated that it should take about two years. Moved by Commissioner Westgaard and seconded by Commissioner Thompson to adopt the Delegation to Management Policies as presented. Motion carried 5-0. 5.0 BUSINESS ACTION 5.1 Jackson Street Water Tower Rehabilitation Update Mr. Carlton, Planning Manager with the City of Elk River, was present and provided an update on the restoration status of the Jackson Street Water Tower. For the sake of the new Commissioners,Mr. Carlton provided some background information on the water tower and the steps that had been taken up to this point in the restoration and grant application process. He shared that based on some challenges with getting the architectural drawings required for the grant application, and the state not allocating any funds in 2017 for the intended grant,we are realistically looking at a May 2018 grant application deadline for the Minnesota Historical Grant which would cover 100%of the project. In moving forward,the city has consulted with Kodet Architectural Group who has done work for ERMU and came recommended by Water Superintendent Volk. Based on preliminary conversations,the consultant with the firm has indicated that the initial estimate of$85,000 to restore the structure is not realistic. Mr. Carlton explained that the water tower contains lead Page 3 Regular Meeting of the Elk River Municipal Utilities Commission September 12,2017