2.2 ERMUSR 04-11-2017 - Laserfiche WebLink

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award the electric cable bid to Dakota Supply with firm pricing of$373,745. Motion carried 3-0. 5.6 Seasonal Employee for Water Department Mr. Volk shared that we typically hire a seasonal employee for the Water Department to assist with a variety of duties including hydrant painting and well maintenance. For 2017, Mr. Volk budgeted for hiring seasonal help but failed to have it specifically noted as a line item in the budget. For the sake of transparency, staff wanted to bring this to the Commission for approval before moving forward with the hiring process. The Commission had a few questions on the duration and cost of employing a seasonal worker. Staff responded. Moved by Commissioner Stewart and seconded by Commissioner Westgaard to approve the hiring of a seasonal employee for the Water Department. Motion carried 3-0. 5.7 Employee Handbook Annual Updates Annually, staff and legal counsel review the existing personnel policies incorporated into the ERMU Employee Handbook for compliance with changing labor laws. Mr. Adams presented the revised handbook which included the following changes: removal of language related to the security department as the business line was sold in 2016, updated language regarding meal time breaks, insertion of a Fair Pay Policy per counsel recommendation, clarification on Lead Pay differential calculation, clarification on vacation accrual, and insertion of additional vacation pay for two management positions. Commissioner Stewart suggested the following corrections/changes: • Page 142—first paragraph, last sentence—should be: evening at 11:59 p.m. • Page 148—#31 —removal of point f. Security System purchase/time payments. • Pages 150-151 —#36—on the middle column of the chart please add quantifier "days" after each accrual rate per year. • Page 151 —third paragraph—update Example: If an employee's start date was July 1, 2016,the new accrual rate would start, July 1, 2019. • Page 36—#40,point lc.—change 20 yeast of service to 20 years of service. Moved by Commissioner Westgaard and second by Commissioner Stewart to adopt the revised ERMU Employee Handbook,to include the additional revisions identified by Commissioner Stewart. Motion carried 3-0. Page 7 Special Meeting of the Elk River Municipal Utilities Commission March 13,2017 42