2.2 ERMUSR 04-11-2017 - Laserfiche WebLink

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Metrics. He noted that the only index that didn't meet our goal was our Customer Average Duration Index (CADI). There was discussion. Moved by Commissioner Westgaard and seconded by Commissioner Stewart to receive and file the APPA eReliability Tracker 2016 Annual Report for Elk River Municipal Utilities. Motion carried 3-0. 5.4 Bids for 69kV Substation Transformer Approved with the 2017 budget was the addition of a new electric substation to be located adjacent to our existing Waco Substation. One of the larger components of the substation addition is a 69kV transformer. As the cost of the transformer exceeds the threshold amount and is subject to competitive bidding law, it was noticed for formal bids. The bid opening was March 6, 2017. Mr. Adams presented the 69kV substation transformer bid tabulation and noted that although the two lowest responsive bidders are effectively the same price,there is a significant difference in delivery time. Due to the difference in delivery time and the indirect costs association with extending the construction schedule,the GRE engineers have recommended choosing the Waukesha transformer. The engineers also recommended forgoing the short circuit testing that was bid on as the cost greatly exceeds the value. Mr. Adams informed the Commission that after conferring with legal counsel it would be acceptable to award the bid to the second lowest bidder based on best value. Staff recommended awarding the bid for the 69kV substation transformer to MC Sales for the Waukesha transformer with a 22-26 week delivery window for the amount$543,883. Moved by Commissioner Westgaard and seconded by Commissioner Stewart to award the bid for the 69kV substation transformer per the bid package specifications to MC Sales,Inc. for the Waukesha transformer. Motion carried 3-0. 5.5 Bids for Electric Wire The underground electric cable required for the 2017 capital construction projects and maintenance was determined and had been noticed for formal bids. The bid opening was on March 13, 2017 at 9:00 a.m. The bid tabulation was distributed at the meeting. Mr. Adams went over the bid tabulation and explained the difference between firm and escalated pricing. He also noted that there was only a$150 difference between the two lowest bids. However,the delivery lead time varied significantly from 4-7 weeks with Dakota Supply,to 10-12 weeks with Resco. Taking into consideration price,product, and availability, staff recommended awarding the bid to Dakota Supply with firm pricing. Moved by Commissioner Stewart and seconded by Commissioner Westgaard to Page 6 Special Meeting of the Elk River Municipal Utilities Commission March 13,2017 41