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<br />Page 5 of 6  <br /> <br /> <br />ARTICLE VIII – MEETINGS <br /> <br />1. Regular Meetings <br /> <br />Regular meetings are held on the second Wednesday of every month at 6:30 pm at Elk River <br />City Hall unless otherwise posted. <br /> <br />2. Special Meetings <br /> <br />Special meetings may be called by the chair as needed. Notice of the time and place of any <br />special meeting shall be communicated to the members and publicly noticed at least three <br />business days prior to the meeting. Special meetings may or may not have actionable items. <br /> <br />3. Work Sessions <br /> <br />Work Sessions may be called by the chair as needed and will be before or following a regular <br />meeting. Work sessions do not have actionable items and are open to the public. <br /> <br />4. Public Hearings <br /> <br />Public hearings are very infrequent and are posted as part of a regular meeting. They follow <br />specific protocol different than the Open Forum agenda item. <br /> <br />5. Protocol <br /> <br />A. All meetings follow Minnesota statutes on open meeting law. <br /> <br />B. Robert’s Rules of Order, latest revised edition, governs the parliamentary procedure. <br /> <br />C. Meetings are open to the public. <br /> <br />D. In addition to providing the agenda packet to commissioners, the staff liaison will provide <br />copies of the agenda, minutes from the previous meeting and backup documentation to the <br />city administrator, city clerk, park planner, ice arena manager, parks superintendent and <br />meeting support staff. <br /> <br /> <br />ARTICLE IX – STAFF SUPPORT <br /> <br />1. Staff Liaison <br /> <br />A. A city appointed staff liaison will record attendance and minutes of each meeting and <br />make a permanent file of all minutes which shall be available to the public on the City of <br />Elk River website. <br />