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<br />Page 4 of 6  <br /> <br />iii. Sign documents of the commission. <br />iv. See that all actions of the commission are properly taken. <br />v. Work with city staff to set monthly meeting agendas. <br />vi. Provide orientation to all new commissioners as soon as possible. <br />vii. Perform all other duties and functions assigned by the commission or the city <br />council. <br />viii. Be familiar with Robert’s Rules of Order and Minnesota Open Meeting law. <br /> <br />B. Vice-Chair <br />i. Assume the duties of the chair in their absence. <br /> <br />C. Secretary <br />i. Assume the duties of the chair in the absence of both the chair and vice-chair. <br /> <br /> <br />ARTICLE VI - ATTENDANCE <br /> <br />A commission member shall be expected to maintain a suitable attendance record. Attendance is <br />vital to board service and city council expectations. Because attendance is important, city council has <br />adopted the following attendance policy: <br /> <br />Members shall be automatically removed for lack of attendance. Lack of attendance is defined as a failure to <br />attend three (3) meetings or at least two-thirds of the meetings (including regular and special meetings) <br />scheduled during a rolling 12-month period. Participation for less than three-fourths of a meeting shall be the <br />same as a failure to attend a meeting. Members removed pursuant to this paragraph shall not continue to <br />serve on the Parks and Recreation Commission and such removal shall create a vacancy. A member may <br />appeal the termination by requesting a hearing before the City Council within 10 days of notice of <br />termination. <br /> <br />A standard commission attendance form shall be used by all commissions for the staff liaison to record <br />attendance. The Office of the City Clerk shall forward the attendance record to the City Council at the end of <br />each June and December for the Council to review. Commissioners shall notify the staff liaison of planned <br />absences 72 hours prior to the meeting missed. <br /> <br /> <br />ARTICLE VII – QUORUM AND CONFLICTS OF INTEREST <br /> <br />1. Quorum <br /> <br />A quorum shall consist of a majority of the sitting members. <br /> <br />2. Conflict of Interest <br /> <br />Commissioners shall comply with the city Conflict of Interest policy. Any commissioner <br />who feels that he or she may appear to have, or in fact has, a conflict of interest on any <br />matter that is on the Parks and Recreation Commission agenda shall voluntarily excuse <br />himself or herself, vacate their seat and refrain from discussing and voting on said item(s).