6.4. SR 02-14-2005 - Laserfiche WebLink

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City Council Minutes April 12, 2004 Page 8 \ \ \\ Mr. Klaers stated thathe could ftnalize that piece of the puzzle but d1at he didn't see any immediate urgency. He stated that from this General Government area, there would be no more than two additional staff reporting to him, and maybe it's one. Councilmember Tveite agrees d1at the next important consolidation area is the Community Development area, and then d1e Administration/Finance area. Councilmember Dietz stated d1at council has talked about city vision and reorganization, but the main point of this exercise and the way d1at it started was the relationship between d1e city administrator and d1e department heads, how they communicate and what needs to be done, and he doesn't want the council to lose focus d1at that was the point of this whole mission. He stated that he had heard from several staff members regarding d1e memo in d1e packet. His response to people is d1at dus is just the administrator's opinion and, in his view, the council wouldn't do anything until council has done the three sessions with the consultant Brimeyer. He also stated that council would be receiving input from all d1e department heads. Mr. Klaers stated d1at he compiled the information as he was asked to do and gave the council his professional opinion, not d1e opinion from all 16-department heads. Mr. Klaers stated that tlus was Ius assignment. Yes, it will cost money to go through organizational changes and to add upper level positions. He feels in the hiring of a Community Development Director tl1at if tl1e city promotes internally, you would have to replace that person. The Public Works Director and the Engineering Department will be expensive and we will have to decide when it is tl1e right time and whetl1erwe can afford it. Mr. Klaers stated that wid1 the assignment to eliminate tl1e number of direct reports by half, it was going to impact people. Councilmember Dietz stated that his idea wid1 tl1e exception of d1e Park & Recreation Director position was d1at all candidates could be internal for these department head positions. Mr. K.laers stated tl1at that is what he is suggesting with Community Development, and that some of theotl1er positions could also come from within. Councilmember Motion stated that we need the Assistant Administrator position in tl1e organizational chart as well (for tl1e General Government area). He feels that dus position should be considered even before d1e Public Works position. Councilmember Dietz asked if the City Administrator, in regards to tl1e Community Development position, is saying tl1at anyone in that area would be eligible to apply. Mr. Klaers stated tl1at tlus is a council decision but that he could give Ius recommendation regarding whom to promote if this is what tl1e council desires. Councilmember Kuester feels that it should be open to internal and external candidates and to follow the same process d1at we would follow for external candidates. Mayor Klinzing stated d1at the council may be aware of issues from tl10se applying and the council didn't want to put d1e Administrator in an awkward position. Councilmember Tveite asked about d1e city prosecuting attorney and when he was hired it was to have him with the police department, why is this not d1e situation. Councilmember Motin stated tl1at could be a problem wid1 protocol; there should be separation of duty. He stated tl1at he likes this overall proposal; that it is pretty close and that we just need to complete tl1e Administration/Finance area.