6.4. SR 02-14-2005 - Laserfiche WebLink

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City Council Minutes Apri112,2004 Page 7 ----------------------------- TIle Council Wishes to establish regular meetings on the first, second, and third Mondays of each . Monday. City Clerk Joan Schmidt e},.,l'lained that in order to do so, a change to the city code has to be approved. MOVED BY COUNCILMEMBER TVEITE AND SECONDED BY COUNCILMEMBER MOTIN TO ADOPT ORDINANCE 04-06 AMENDING SECTION 2-52 OF THE CITY CODE OF ORDINANCES. MOTION CARRIED 5-0. 5.12A Consider a Resolution to Appoint a Contact Department and Assigning Duties in regards to HIP AA and Consider a Resolution to Appoint a Privacy Official Finance Director Lori Johnson informed the Council of the need to appoint a contact department and assign duties in regards to regulations of the Health Insurance Portability and Accountability Act of 1996 (HIPP A). This department would receive complaints about any failure to comply with either the policies and procedures or the privacy rules in general regarding HIPP A. Ms. Johnson also explained that a Privacy Official needs to be appointed to coordinate the employees' policies and procedures under HIPP A's privacy rules and to monitor and decide any issues that occur under the rules. MOVED BY COUNCILMEMBER TVEITE AND SECONDED BY COUNCILMEMBER MOTIN TO APPROVE RESOLUTION 04-20 APPOINTING THE FINANCE DEPARTMENT AS A CONTACT DEPARTMENT WITH ASSIGNMENT OF DUTIES AND TO APPROVE RESOLUTION 04-21 APPOINTING THE FINANCE DIRECTOR AS THE PRIVACY OFFICIAL WITH ASSIGNMENT OF DUTIES. MOTION CARRIED 5-0. 5.13 Discussio_n on City Organization Structure City Administrator Pat Klaers explained that Council had directed him, widl staff assistance and council input, to propose options for preferred organizational structure, staffIng levels, reporting relationships, and a timetable for ultimate implementation over a two-three year period. TIle first goal is to improve the services the city offers to dle public. TIle second goal is to reduce the number of department heads dlat report direcdy to the City Administrator. Mr.K1aers reviewed with Council his plan: the hiring of a Parks and Recreation Director; establishment of a Public Works Director with establishment of a City Engineering Department; consolidate a number of current departments within a Community Development Department; not to establish and hire a Public Safety Director; and future changes to be discussed for the Administration and Finance areas (General Government). Councilmember Tveite asked if we establish a City Engineering Department, would we get away from a consulting engineer. Mr. I<J.aers stated that he felt it would significandy reduce the need for a consulting engineer but dlat he didn't feel the city could get away from dlis service one hundred percent. Staff would be able to do dle routine projects, mapping, and GIS but we will still need some consulting services for bigger projects and specialized projects. Mayor Klinzing stated she was interested in seeing us adopt a specific structure that will be a goal we will be working towards. She feels that we will be looking at serious areas to work on. She's disappointed that dle Administration/Finance area is not completed. She stated that setting up a structure now widl still nine department heads reporting to the City Administrator is too many; the goal would be to have six.