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DRAFT POLICY (02.14-17) <br /> ERMU Commission Policy No. G-2d Agenda Planning Page 2 of 3 <br /> Consistent with the preceding: <br /> 1. During the first quarter of each fiscal year (January- March): <br /> 1.1.The Commission will elect officers at its March meeting, following the appointment of <br /> Commissioners by the City Council. <br /> 1.2.The Commission and Management will review ERMU's current Strategic Plan along <br /> with the results of the Annual Business Plan for the preceding fiscal year. <br /> 2. During the second quarter of each fiscal year (April-June): <br /> 2.1.The Commission will consider and approve the external audit report as specified in the <br /> Governance Calendar. <br /> 2.2.The Commission and Management will evaluate the Performance Matrix for the preceding <br /> fiscal year. <br /> 2.3.The Commission will formally evaluate the performance of the General Manager. <br /> 2.4.The Commission and Management will begin its annual update of the Strategic Plan <br /> and Financial Plan for the succeeding five-year period. <br /> 3. During the third quarter of each fiscal year (July-September): <br /> 3.1.The Commission will formally evaluate its own performance. Following this evaluation, <br /> the Commission, with the support from the General Manager, will arrange for <br /> governance education for the next fiscal year, including education related to the <br /> determination of desired results. <br /> 4. During the fourth quarter of each fiscal year (October- December): <br /> 4.1.The Commission will review and approve Management's proposed five-year Capital <br /> Improvement Plan as well as its proposed Annual Business Plan with budget and rates <br /> for the next fiscal year. <br /> 4.2.The Commission, in conjunction with Management, will determine the stakeholder <br /> communications plan and schedule for the next fiscal year. <br /> 5. The Commission will direct the General Manager to prepare and distribute the agenda for <br /> each regularly scheduled meeting as follows: <br /> 5.1.The Commission Chair and the General Manager will discuss, at least monthly, <br /> approximately seven (7) days in advance of each regularly scheduled Commission <br /> meeting to develop a tentative agenda, including any items to be discussed in closed <br /> session. <br /> 5.2.The tentative agenda and meeting packet of supporting materials will be distributed to <br /> Commission members and others approximately three (3) days in advance of the <br /> Commission meeting. Presentations and supplemental information items may be <br /> provided at the Commission meeting, <br /> Elk River .Y. <br /> Municipal Utilities <br /> 97 <br />