4.1 ERMUSR 02-14-2017 - Laserfiche WebLink

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DRAFT POLICY (02-14-17) ELK RIVER MUNICIPAL UTILITIES - COMMISSION POLICY Category: GOVERNANCE Title: AGENDA PLANNING G2 Date of Adoption: Policy Reference: G.2d Purpose: With this policy, the Commission establishes its expectations for a proactive governance process, expressed in terms of a forward-looking two year agenda of recurring governance functions. The Commission also establishes the process for determining the agenda for each regularly scheduled Commission meeting. Policy: The Commission, with support from the General Manager, will prepare, distribute, and follow a governance agenda that spans two successive fiscal years. The Commission will update this agenda annually during the fourth quarter of each fiscal year by removing the current year, updating the next year, and adding the following year. The Commission will review the agenda as a part of each regular Commission meeting. The Commission's governance agenda will include a schedule of its recurring governance functions by month to facilitate the preparation of meeting agendas and the conduct of regular and special Commission meetings. Recurring governance functions include but are not limited to the following: consideration of stakeholder interests, policy review and development, strategic planning, approval of financial and business plans including budgets, organizational performance monitoring, internal and external audit reviews, General Manager performance planning and evaluation, governance evaluation and development, Commission Officer election, and committee appointments. The Commission will keep its two-year governance agenda up-to-date and available to all Commission members, the Commission's Legal Counsel, and the General Manager. The General Manager, with direction from the Commission, will also prepare and distribute, in a timely manner, a detailed agenda that provides for open communications and the orderly and efficient conduct of each regular Commission meeting, special Commission meeting and Commission work session. Agendas for regular Commission meetings will address items from the two-year governance agenda, Commission actions required by law, and other appropriate business matters. Agendas for special Commission meetings and Commission work sessions will typically focus on a limited number of specific items that are best handled in those types of meetings. Elk River ...... Municipal Utilities 96