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Elk River Public Library Board Page 2 <br /> September 27,2016 <br /> • 5. General Business <br /> 5.1 New Business <br /> 5.1.a Review the Updated Elk River Public Library Community Room Use <br /> Policy and Application—Steve Benoit,Recreation Manager <br /> Steve and Will have been working on transferring the responsibility <br /> of renting the library's community room from Library staff to Parks <br /> and Recreation staff. Changes to the previous rental policy were <br /> reviewed. <br /> It was clarified that library staff will check the room after each rental <br /> when they relock the door.They will notify Parks and Recreation if <br /> there are any issues following a rental. <br /> Moved by Jayne Dietz and seconded by Willie Jackson to <br /> approve the new Elk River Public Library Community Room <br /> Use Policy and Application with two amendments to the policy: <br /> 1) When the City's reservation program allows direct online <br /> booking from the customer, the policy will note that the <br /> customer can pay online with a credit card. <br /> 2) Deposits can be held over the course of multiple meetings <br /> and refunded following the last meeting if desired.Talk to <br /> Parks and Rec staff if interested. <br /> Motion carried 4-0. <br /> 5.2 Old Business <br /> 5.2.a Wayfinding Sign Examples —RaeAnn Gardner, Communications <br /> Coordinator <br /> • RaeAnn provided sample signs showing the butterfly and rain <br /> gardens. She noted the signs will be 18 x 12 with rounded <br /> corners. The butterfly sign has pictures of butterflies native to <br /> Minnesota. The rain garden sign will have detailed information <br /> about rain gardens that Tim Sevcik,Parks Superintendent, <br /> provided. <br /> • RaeAnn still needs to determine how many signs will be hung in <br /> each garden. <br /> • The existing windmill sign was only temporary. The final sign <br /> will look like these examples as they are the city's approved <br /> wayfinding brand. <br /> • • RaeAnn will provide final proofs at the November meeting. <br /> i i i t u i t <br /> NATURE <br />