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DRAFT POLICY (01-05-17) <br /> ERMU Commission Policy No. G-1.4 Agenda Planning <br /> Page 2 of 3 <br /> Consistent with the preceding: <br /> 1. During the first quarter of each fiscal year (January - March): <br /> 1.1.The Commission will elect officers at its first meeting of the new fiscal year. <br /> 1.2.The Commission and Management will review ERMU's current Strategic Plan along <br /> with the results of the Annual Business Plan for the preceding fiscal year. <br /> 1.3.The Commission will consider and approve the external audit report as specified in the <br /> Governance Calendar. <br /> 2. During the second quarter of each fiscal year (April-June): <br /> 2.1.The Commission will formally evaluate the performance of the General Manager (See <br /> Policy BMC 1.4 and Policy BMC-1.5). <br /> 2.2.The Commission and Management will begin its annual update of the Strategic Plan <br /> and Financial Plan for the succeeding five-year period. <br /> 3. During the third quarter of each fiscal year (July-September): <br /> 3.1.The Commission will formally evaluate its own performance (See Policy G-1.10). <br /> Following this evaluation, the Commission, with the support from the General <br /> Manager, will arrange for governance education for the next fiscal year, including <br /> education related to the determination of desired results. <br /> 4. During the fourth quarter of each fiscal year (October- December): <br /> 4.1.The Commission will review and approve Management's proposed Annual Business <br /> Plan and Budget or the next two fiscal years. <br /> 4.2.The Commission, in conjunction with Management, will determine the stakeholder <br /> communications plan and schedule for the next two fiscal years. <br /> 5. The Commission will prepare and distribute the agenda for each regularly scheduled <br /> meeting as follows: <br /> 5.1.The Commission Chair and the General Manager will meet at least monthly <br /> approximately seven (7) days in advance of each regularly scheduled Commission <br /> meeting to develop a tentative agenda, including any items to be discussed in closed <br /> session. <br /> 5.2.The tentative agenda and meeting packet of supporting materials will be distributed to <br /> Commission members and others approximately six (6) days in advance of the <br /> Commission meeting. Presentations and supplemental information items may be <br /> provided at the Commission meeting, <br /> 5.3.The General Manager will ensure the posting of a meeting notice, along with the <br /> tentative agenda, in compliance with applicable law. <br /> Elk River <br /> Municipal Utilities <br /> 103 <br />