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DRAFT POLICY (01-05.17) <br /> ELK RIVER MUNICIPAL UTILITIES - COMMISSION POLICY <br /> Category: GOVERNANCE Title: AGENDA PLANNING <br /> G <br /> Date of Adoption: Policy Reference: G-1.4 <br /> Purpose &Summary: <br /> With this policy, the Commission establishes its expectations for a proactive governance <br /> process, expressed in terms of a forward-looking two year agenda of recurring governance <br /> functions. The Commission also establishes the process for determining the agenda for each <br /> regularly scheduled Commission meeting. <br /> Policy: <br /> The Commission, with support from the General Manager, will prepare, distribute, and follow a <br /> governance agenda that spans two successive fiscal years. The Commission will prepare this <br /> agenda annually during the fourth quarter of each fiscal year, and will review it as a part of each <br /> regular Commission meeting. The Commission's governance agenda will include a schedule of <br /> its recurring governance functions by month to facilitate the preparation of meeting agendas and <br /> the conduct of regular and special Commission meetings. Recurring governance functions <br /> include but are not limited to the following: consideration of stakeholder interests, policy review <br /> and development, strategic planning, approval of financial and business plans including budgets, <br /> organizational performance monitoring, internal and external audit reviews, General Manager <br /> performance planning and evaluation, governance evaluation and development, Commission <br /> Officer election, and committee appointments. The Commission will keep its two-year <br /> governance agenda up-to-date and available to all Commission members, the Commission's <br /> Legal Counsel, and the General Manager. <br /> The Commission, with support from the General Manager, will also prepare and distribute, in a <br /> timely manner, a detailed agenda that provides for open communications and the orderly and <br /> efficient conduct of each regular Commission meeting, special Commission meeting and <br /> Commission work session. Agendas for regular Commission meetings will address items from <br /> the two-year governance agenda, Commission actions required by law, and other appropriate <br /> business matters. Agendas for special Commission meetings and Commission work sessions <br /> will typically focus on a limited number of specific items that are best handled in those types of <br /> meetings. <br /> Elk River <br /> Municipal Utilities <br /> 102 <br />