8.1. HRSR 10-03-2016 - Laserfiche WebLink

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creation of the scope of work and will sign an owner approval form once they are satisfied with the scope of work. A final scope of work should be completed and approved by the owner no more than one month after the initial inspection. The final draft scope of work will be provided to contractors through the bidding process. Bid Solicitation: A homeowner may request the services of a specific contractor to bid on its project. CMHP will provide homeowners with a list of local participating contractors. It is the responsibility of the homeowner to select 2-4 contractors from the list to whom CMHP will send project bid packets. In order for a contractor who is not on the list to be awarded a bid, the contractor must furnish a Contractors Application Form and the required contractor license and insurance documentation. Bidding: Contractors will submit bids based on the bid specifications and approved scope of work prepared by CMHP. Participating contractors will be allowed to bid on any and all rehabilitation projects. However, CMHP will closely monitor the number of jobs that contractors receive to ensure that work is carried out in a timely manner. CMHP will also take into account homeowner's satisfaction of workmanship and will have the authority to remove contractors from the participating contractor list. Bid openings are typically scheduled 3 weeks from the date of mailing. Contractors will mail bids to CMHP and they will be opened at the scheduled time and date by CMHP staff. Bid results will then be forwarded to the homeowners for review. Bid Awards: It is the homeowner's responsibility to select a contractor a contractor to complete the work, based on bid amounts and comfortableness with contractors. The Contract shall be awarded to the owner's selection unless one of the following circumstances occurs: • The contractor has failed to follow the procedures outlined in the instructions to bidders • The contractor failed to bid according to the specifications and CMHP determines it is impossible to compare the contractor's bid with the other contractors' bids If the lowest bid is not selected, CMHP will review to make sure the bid selected by the homeowner is responsible and reasonable and if CMHP determines that the bid is not responsible and reasonable, the homeowner cannot enter into a contract with that contractor/bidder. If only one bid is received, the bid will be compared to a cost estimate provided by CMHP to ensure reasonableness. Contractor Notification: CMHP will provide an award letter to the selected contractor and unsuccessful bidder letters to those contractors not selected by the homeowner. Contractor Contract: A rehabilitation contract will be executed between the homeowner and the contractor. The contract will include the scope of work, contract amount, and outline the terms for completion of the rehabilitation and will include the following: • General conditions • Timeframe for completion 6 443114v4 MJM EL185-26