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submitted. Friends will send check to City and City will write the check to <br /> pay the bill. <br /> ✓ There is approximately one time money (125,000)for capital <br /> • improvements for the Library Grounds. Why? There is a yearly amount <br /> available. When it is not used, it is not taken away but remains and <br /> accumulates over the years. <br /> ✓ Yes, the Library can utilize the funds. Grounds improvement. <br /> ✓ The City's budget will address things such as the roof and pumps. <br /> ✓ Suggestion: Library Board Members to Create a Capital Improvement <br /> Action Plan for the Library. Include item, cost and justification. Tim will <br /> assist in putting in the correct format and putting on the web site. As a <br /> rule of thumb, Tim usually does 5 year plans. <br /> ✓ The advantage of an action plan will allow the City Service Providers and <br /> Board Members a way to communicate needs and wants to address <br /> beautification and continual maintenance. <br /> ✓ Call Tim with questions or how he can assist the Board. <br /> ✓ Request to use funds for 2014 should be to the City for approval either on <br /> August 4 or August 16, 2014. Note: Jayne Dietz, Chair will be at <br /> meeting to respond to questions. <br /> ✓ Suggested annual visit to the Board Meeting is either April or May, 2015 <br /> 6. General Business: <br /> The Board acknowledged the Library Services Coordinator report. <br /> 6.1 Librarian's Report—William Hollerich, <br /> a. High number signed up for Summer Program (approximately 690). <br /> b. Food for thought, Movie Program which is an option to show specific films. <br /> The Board acknowledged the Patron Services Supervisors report. <br /> 6.2 Patron Services Supervisors Report— Brandi Canter <br /> a. Director re-signed <br /> b. Interim Director, Karen Pundsack, <br /> c. Currently down one person at the administrative level. <br /> d. Board of Trustees passed budget in July, 2014 <br /> e. Trustees working on how best to address budget challenges <br /> 6.3 Old Business <br /> 1 Summary/clarification document about purpose, functions and responsibilities for <br /> potential and current Library Board Members was presented by Willie Jackson to <br /> Library Board. <br /> a. Discussion and edits made to the presented document. <br /> b. Reference Attachment <br /> Mary Eberley moved and Jayne Dietz seconded a two part motion: <br /> Part 1: Recommend to the City Council of Elk River to replace/include in the City of <br /> Elk River Board & Commission Reference Guide <br /> Part 2: All new members receive a copy as part of orientation to Board. <br /> Motion Passed 3:0 <br /> Note: Two Board Members absent and will have the opportunity to review the edited <br /> and approved document. <br /> 10/20/2016 2 <br />