3.1. LIB 07-26-2016 - Laserfiche WebLink

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Elk River Public Library Board Page 2 May 23,2016 5. General Business 5.1 New Business 5.1.a Michael Hecker, Parks and Recreation Director There were no items to brief the Board on, so Michael did not attend the meeting. 5.1.b City Library Budget for 2017 Documents Will provided the budget documents he received from the Finance department because the Library Board has expressed an interest in the budget process. • 2017 Budget Schedule: Key dates to be aware of are: o June 2016: Discuss proposed budget with City Administrator and Finance Director. No specific date set yet but will advise the Board once the date is set. o August 1: Presentation of the Library budget to Council. • December 2015 Revenue and Expense: Shows the library budget 100% and closed out. • 2017/18 Budget Detail Sheet: Shows account numbers and amounts spent in 2014 and 2015. Some of these accounts are subdivided with more detail. The City is asking for 2017 and 2018 plans with detail. • Capital Outlay Request: This is a new form Will is not sure of. • Division Performance Measures and Goals for 2017:Will would like Board involvement in defining relevant goals. This will be on the Board's July agenda for further discussion. • Capital Outlay Request: For items over$10,000 that are not included in the CIP. Not sure what requests the library might have in this category. Brandi felt the Board could help in the budget process if Will could tell the City that the Board supports the contractual services budget of$11,500. Of this budget, $6,000 is budgeted for Storytime and $5,500 is budgeted for programs like musicians, authors and family friendly programs. Will stated he will add attendance of these programs in his report and he will email out statistical documents to the Board to support the contractual services budget. POWERED BY NATURE