03-22-2016 LIB MIN - Laserfiche WebLink

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Elk River Public Library Board Page 2 March 22,2016 • 5. General Business 5.1 New Business 5.1.a Tim Simon, Finance Director and Gary Lore,Building Maintenance Supervisor. Tim reported: • All budget items are tracking with no variances. • He will begin to update the CIP in May. He will sit down with Tim Sevcik and Gary Lore to discuss any items to add to the CIP. The CIP goes to Council for approval in October. The Board can discuss any items to add to the CIP in May—Tim will provide a draft CIP and will attend the July meeting to discuss Board recommendations. • He'd like the Board to start thinking about large items the library may need because they need to be planned out over multiple years. I.e.,new roof,heat pump, furniture. Gary reported: • Repairs pending on the gutters in the back of the building on the east side (outside the children's room door). He is waiting • for the company with the lowest bid to call back. This will require roof reducing repair work also. • Slowly changing lighting to LED when bulbs burn out.The linear lights inside the building will remain for a while. • Staff will begin painting in the morning before the building is open to patrons. The paint will be low VOC. They plan to paint one section at a time and should start next week. • He will coordinate repair of the erosion on the pad on the side of the building with Tim Sevcik. 5.2 Old Business 5.2.a Approve Updated Bylaws The proposed changes to the bylaws were discussed and the following additional changes were agreed upon for vote at the May meeting: 1. Removed the reference to MN Statute 134.09 in Article V.E., Membership. 2. Added term limit to elected officers of the Board in Article IX, Officers, Elections,Duties. 3. Changed the language and removed the reference to MN Statute 134.13 in Article X,Annual Report. tIIEIEI IT NATURE