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■ Knows and abides by city,regional,and state policies. <br /> II. Vice-Chair <br /> ■ Assumes the duties of the Chair in their absence. <br /> ■ Automatically becomes Chair if a vacancy occurs in the office,and serves <br /> out the remainder of the term. <br /> III. Secretary <br /> ■ Assumes the duties of the Chair in the absence of the Chair and Vice- <br /> chair. <br /> E. A city appointed staff person will record attendance at each meeting,record minutes <br /> of each meeting and make a permanent file of all minutes which shall be available to <br /> the public on the City of Elk River website. <br /> F. The Library Services Coordinator is the Staff Liaison to the City and distributes the <br /> minutes and agendas to all members prior to the next meeting. <br /> G. Each voting member has the right to make a nomination,including self-nomination, <br /> for an office. <br /> H. A vacancy in the office of Chair,Vice Chair or Secretary e€€iee shall be filled by a <br /> vote at the next regularly scheduled meeting of the Library Board after the vacancy <br /> occurs. <br /> Article IX Annual Report <br /> Jk River City Council will receive an annual report of library activities by the Library Formatted:Nt Highlight <br /> Services Coordinator. When this report is presented.members of the Library Board mai <br /> attend. <br /> ne <br /> fnb e..s, <br /> Article X Library Fund <br /> A. There shall be created a library fund,which shall be kept separate from other <br /> accounts of the city. All monies received by the Elk River Public Library shall be <br /> paid into the city treasury,credited to the library fund,and paid out only upon <br /> approval by City Council based on the city's financial policies. <br /> B. The Library Board is given monthly financial reports to track the status of budget <br /> line items approved by the City Council. <br /> Article XI Amendments <br /> Page 4of5 <br />