5.1. ECCSR 05-18-2016 - Laserfiche WebLink

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C. Additional Officer Responsibilities 1. The Secretary shall take and prepare meeting minutes and assist the Staff Liaison with scheduling. 2. The Education and Outreach Coordinator shall assist the Staff Liaison with social media postings, as well as eduction and outreach materials, event planning, and other efforts. Section VII. Election of Officers a. The President,Vice President, Secretary,and Education and Outreach Coordinator shall be elected by the membership annually at either the first or second meeting of the new term and shall serve until their successors have been duly selected and sworn in. b. The officers of the Committee shall be elected by a majority vote provided that two- thirds of the members are in attendance. Section VIII. Meetings a. The Committee shall set a date to meet at least once a month during the school year, and shall otherwise establish time and frequency of regular meetings as deemed appropriate by the membership. b. The meetings shall include: review of proposed agenda, minutes from the previous meeting, and reports; and discussion of other issues before the Committee. C. The President or Vice President may call special meetings of the Committee with at least seven (7) days' notice. The call shall state the subject matter to be considered at the meeting. Section IX. General Rules a. All meetings shall be conducted in general conformance with Robert's Rules of Order. b. The presence of at least half of the membership shall constitute a quorum. A quorum is necessary to transact official business at any meeting. C. The Committee shall be responsible for its own procedures and order of business and may initiate or carry out activities addressing community concerns as they deem relevant and important with Staff Liaison approval. Section X. Role of the Energy City Commission a. The Energy City Commission shall communicate upcoming issues to the Committee, so the Committee may respond accordingly. b. The Energy City Commission shall provide support staff to the Committee to assist the Committee in carrying out its duties. Section XI. By-Laws and Amendments a. Committee By-Laws may be amended at any regularly scheduled meeting provided that two-thirds of the members of the Committee approve the amendment, and provided further that the amendment is part of the agenda for the meeting and the membership has been notified of the proposed amendment in writing. The Committee will inform the Energy City Commission of by-law amendments.