9.2. SR 03-21-2016 - Laserfiche WebLink

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2015 — Summary of RFP for Election Equipment Replacement for Sherburne County December 15 — 2015 — Recommendation made to County Board by Auditor/Treasurer Received the following proposals for election equipment base on the RFP that was sent out: Election Systems & Software (ES&S): ES&S's current, certified accessible voting device, the Auto MARK, was not proposed by the company in the RFP. They proposed the Express Poll, whose certifiability in Minnesota is not certain, since it does not create a marked optical scan ballot as required by Minnesota Election Law. The current devices in Sherburne County will be 10 years old in 2016 and already have a high failure rate. Those Counties that have recently purchased ES&S systems in 2012 and 2014 will have to be replacing their assistive voting equipment when ES&S stops supporting the AutoMark. If ES&S did get the Express Poll Certified in the State that additional cost for Sherburne County would be approximately $133,000 additional cost plus maintenance in a couple of years. Hart InterCivic: I am not recommending the Hart InterCivic Verity Voting System for several reasons: • It cannot transmit election results wirelessly as requested in the RFP. • This voting system consists of three large pieces of hardware (ballot counter, assistive device, and assistive device printer) as well as a folding ballot box and assistive device pooling station. • Testing of this equipment would be very time consuming and cumbersome to set up to do a public accuracy testing. • This system requires Hart -sourced hardware for election results transmission via VPN. This would require 32 sending devices (plus Spare) and one receiving device. There are ongoing software licensing and maintenance fees on this equipment. Recommendation: Auditor/Treasurer and staff recommends that Sherburne County Board approve the purchase of *Dominion Voting Democracy Suite Voting System: Election Systems & Software *Dominion Voting Hart InterCivic Purchase $360,463.63 $489,640.00 $633,743.00 Five Year $152,174.88 $164,485.00 $31,459.20 Totals $512,638.51 $654,125.00 $665,202.20 Election Systems & Software (ES&S): ES&S's current, certified accessible voting device, the Auto MARK, was not proposed by the company in the RFP. They proposed the Express Poll, whose certifiability in Minnesota is not certain, since it does not create a marked optical scan ballot as required by Minnesota Election Law. The current devices in Sherburne County will be 10 years old in 2016 and already have a high failure rate. Those Counties that have recently purchased ES&S systems in 2012 and 2014 will have to be replacing their assistive voting equipment when ES&S stops supporting the AutoMark. If ES&S did get the Express Poll Certified in the State that additional cost for Sherburne County would be approximately $133,000 additional cost plus maintenance in a couple of years. Hart InterCivic: I am not recommending the Hart InterCivic Verity Voting System for several reasons: • It cannot transmit election results wirelessly as requested in the RFP. • This voting system consists of three large pieces of hardware (ballot counter, assistive device, and assistive device printer) as well as a folding ballot box and assistive device pooling station. • Testing of this equipment would be very time consuming and cumbersome to set up to do a public accuracy testing. • This system requires Hart -sourced hardware for election results transmission via VPN. This would require 32 sending devices (plus Spare) and one receiving device. There are ongoing software licensing and maintenance fees on this equipment. Recommendation: Auditor/Treasurer and staff recommends that Sherburne County Board approve the purchase of *Dominion Voting Democracy Suite Voting System: