4.4. SR 02-01-2016 - Laserfiche WebLink

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The Ultimate Software Group, Inc. UltiPro Agreement rev 08.2015 Page 16 of 19 Project Management Processes Defining the scope is the process of reviewing all contract documents and confirming deliverables the project team will complete. The scope is defined with the Scope Confirmation Document during the planning phase. This is a project initiation activity. Planning for resources is the process of assembling the project team. It is imperative that the proper resources with the right skills are available for specific tasks when needed. The resource plan is a combination of the roles and responsibilities detailed in the kick off presentation and the milestone schedule. This is a project initiation activity. Developing the project schedule is the process of creating a list of tasks and placing them in sequence with due dates. The project schedule also includes identifying critical tasks and milestones so the project team knows where to focus their efforts and can track their progress. The project schedule is documented in the Project Workbook. This is a project execution activity. Creating and maintaining the action log is the process of creating then maintaining a list of open action items that have been identified but not resolved. The Action Log is documented in the Project Workbook. This is a project execution activity. Facilitating status meetings is the process of scheduling and executing recurring team meetings to review the project schedule, action log, and project risks. The purpose of the meeting is to present an overall status to the team. This process does not include working sessions to address open items. Working sessions to resolve items will be scheduled outside of the status meetings. This is a project control activity. Conducting quality assurance tests is the process where project team members execute test plans against your configuration to verify that all components execute and record transactions successfully. Quality assurance tests include unit testing, system testing, and user acceptance testing. This is a project control activity. Managing change is the process of identifying, approving, and authorizing new scope to the existing project once the product deployment schedule has been agreed to and documented in the Scope Confirmation Document. A change must be material to invoke the change control process. All immaterial changes will be managed through the action log. This is a project control activity. Closing the project is the process of confirming that all project deliverables included in the Scope Confirmation Document have been delivered and accepted by an authorized team member. It also includes a lessons learned session that is optional for project team members to attend, but critical for Ultimate Software so that we may work even better on future projects. This is a project close activity.