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Request for Action <br />To <br />Item Number <br />Mayor and City Council <br />4.12 <br />Agenda Section <br />Meeting Date <br />Prepared by <br />Consent <br />December 21, 2015 <br />Michael Hecker, Parks and Recreation Director <br />Item Description <br />Reviewed by <br />Agreement to Remove the William H. Houlton <br />Cal Portner, City Administrator <br />Conservation Area Farm Outbuildings <br />Reviewed by <br />Tustin Femrite, Ci -P--; eer <br />Action Requested <br />Adopt, by motion, the Agreement for Services to hire Veit & Company Inc. to complete the removal of <br />the William H. Houlton Conservation Area outbuildings and materials. <br />Background/Discussion <br />City Council already approved on December 7, 2015, the Agreement for Services to hire Veit & Company <br />to complete the removal of the farm buildings. Upon tabulation of the bids, staff found two items that <br />need to be corrected: <br />■ The completion date should read July 31, 2016. The agreement originally stated 2015. <br />■ The Not to Exceed price should be $41,084. The mobilization item on Veit's form in the amount <br />of $1,235 was left out. <br />They have a mobilization cost on their hand written form that was missed in the amount of $1,235.00. <br />Staff has made these corrections to the Agreement for City Council to approve. <br />Veit still remains the most responsible lowest bid at $41,084. The next lowest bid was at $44,585 so this <br />slight increase of $1,235 to the agreement does not change the bid outcome. <br />Financial Impact <br />This work will be funded through the Houlton Property Fund. The fund currently has over $63,000 with <br />revenue from a donation of $50,000 from the Trust for Public Land and a short-term agriculture lease. <br />Attachments <br />■ Updated Agreement for Services <br />■ Veit Bid Form <br />p a W I R 1 0 0 <br />AfURE <br />