8.6. SR 12-07-2015 - Laserfiche WebLink

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3 (PROJECT APPROACH The JLG design team will lead a two-phase approach that will take a fresh, but not new, look at the work already done and use that as a stepping -off point to create a comprehensive feasibility study that will provide proposed solutions based on three options: a new multi-purpose center, renovated existing facilities, or new individual facilities on existing sites. PHASE 1; INVENTORY, PROGRAMMING, DEVELOPING DESIGN CONCEPTS AND FUNDING STRATEGIES Kick Off Project I December 2015 The entire JLG/Studio Five/Ballard*King/John Staley team will meet with the Elk River Steering Committee to develop a list of overall goals and critical issues and ignite JLG's unique project and communication process. All parties will confirm the schedule, deliverables, and overall expectations, and celebrate the start of this exciting project. Review Existing Information I December 2015 - January 2016 The design team will review existing data from previous studies and renovations, and perform on-site inspections in order to create a detailed assessment of the existing facilities - building systems, ADA/code compliance, energy efficiency, and deferred maintenance. We will direct a thorough study of the existing and wish -list programs and amenities to create an outline of potential programs and amenities for the new Center, and compare neighboring related facilities in order to assess local and regional banquet facility rental space to determine if it should be included in the Center. If needed, we will conduct interviews with individuals identified by the Steering Committee to provide additional information. Hold Programming Meetings I January 2016 JLG will conduct meetings with the entire design team and representatives from the Steering Committee to analyze the amount of space needed from inventory and programming requirements and compare to key industry trends and the financial implications of each space in the existing buildings and a potential new building or buildings. If desired, the community will be engaged through a series of design charrettes and visioning sessions. The team will also review goals to field and market review three alternate sites and compare to the preferred site. The development of healthy partnerships for a project begins with the lead agency forming a concept of the project they feel serves important the needs of the community. The concept plan includes a proposal for the statement of community needs, mission, proposed programs and services to meet the needs, a block schematic design of the facility needed to support the project and a tentative business plan including an operation budget. The next step is to identify potential partners of perceived common interest and begin introduction of the proposed project with the view that a win-win situation can, hopefully, be found where both organizations find positive value to their existing individual missions through a shared strategy in the project, During this process the lead agency needs to be prepared to tweak their original proposal to accommodate the needs of the prospective partner. The higher value of the project relative to meeting the needs that are of highest priority to community citizens enhances the attraction of the project to prospective partners. Organizations realize that for their own success they need to be "positioned" well in the minds of the community. Identify Funding and Partnership Sources I January 2016 - Mid -March 2016 As the general spaces begin to take shape, Ballard*King will develop a capital investment funding strategy and John Staley will craft a list of types of partners. Using this information, the design team will estimate future operating costs and revenues for each concept. Organize Findings I February 2016 - Mid -March 2016 Once all of the information is collected, JLG will prepare clear and comprehensive findings that reflect the information gathered. A conceptual design, for a couple of the most promising options, for the project will be created that communicates the general location of spaces and computer renderings of the building. The conceptual design of the building will be coordinated with the program, vertical stacking, and floor plate blocking diagrams completed. The draft report with recommendations will be issued early and findings presented and will be adjusted based on any concerns. PHASE 2; RECOMMENDATIONS AND FINAL REPORT Craft a Clear Solution I Mid -March 2016 - Mid -April 2016 With feedback in hand, the team will develop a clear plan that describes the preferred size, location, and type of facility proposed. JLG shall develop blocking and stacking diagrams that will depict the ideal arrangement and adjacencies of programmed areas. These diagrams will be developed in both clear numeric and graphic illustration. The team will create site plans and facility outlines with descriptive text, and from there 3D modeling will be developed. This 3D model will offer site massing studies in order to understand the potential relationship this project may have on its surroundings. JLG's 3-dimensional services are second -to -none, and these graphics may be used to give your user groups and the general public a clear understanding of the options in order to determine the best solution. Create the Final Report I Mid -April 2016 - May 9, 2016 The final plan will clearly communicate the recommended option, and identify the management and programming structure. After presenting the draft report and receiving feedback, the team will make edits and prepare a final report, as well as present the final report in any public manner requested. 10 JLG ARCHITECTS I STUDIO FIVE ARCHITECTS 11 CITY OF ELK RIVER