10.0. HRSR 09-23-2002 - Laserfiche WebLink

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S /0 . II/ Item 3. .A. &—B7 City of Elk _ River MEMORANDUM TO: Mayor and City Council FROM: Pat Klaers, City Admin . to __ (4 DATE: September 9, 20021 SUBJECT: City Council Schedule Lately there has been a fair amount of discussion at the staff level regarding the City Council meeting schedule. Most of the discussion relates to the timing of the City Council meeting that follows the EDA meeting on the second Monday of the month and the HRA meeting • on the fourth Monday of the month. Recently, the EDA and the HRA meetings have been rather lengthy. Additionally, there was a special EDA meeting on the third Monday of August that did not conclude by 6:00 p.m., and therefore caused the City Council meeting to be delayed. Generally,there are some members of the public in attendance at City Council meetings and when the EDA and HRA meetings run long,we are seeing frustrated citizens attend City Council meetings due to the timeliness of the meetings. Some items for the City Council to consider include having the City Council meet only on the first and third Mondays of the month; this would allow for only the EDA to meet on the second Monday of the month and for only the HRA to meet on the fourth Monday of the month. This would reduce the number of City Council meetings from three to two per month. The fifth Monday of the month (when there is a fifth Monday) would remain open for special meetings. Another option for the City Council to consider is requesting the HRA to meet on another day of the week, rather than Monday, such as the third Tuesday or any Thursday; and therefore free up this fourth Monday of the month for City Council meetings. In this manner, the City Council could meet the first, third, and fourth Mondays, and the EDA,the second Monday of the month. Council input on possible changes in the meeting day schedule would be appreciated. • Councilmembers are requested to bring their calendars to the September 9, 2002 meeting so that we can look at the meeting schedule for the balance of the year.