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MEMORANDUM <br /> <br />Item 5.1 3. <br /> <br />TO: Mayor and City Council <br /> <br />FROM: Pat KI.aers, City.__~.._~. Adr~ni~t~r~tor <br />DATE: ~~April 121-'20~'' ~ <br />SUBJECT: Organizational Management <br /> <br />Background <br />On January 20, 2004, the City Council reviewed the City Administrator and City of Elk Privet work <br />program as prepared by Mr. Brirneyer. At th/s meeting, the City Council directed me to move <br />folwcard with one of the items listed under the organizational management section. This assignment <br />was: <br /> <br /> "With staff assistance and Council input, propose options for preferred organizational <br /> structure, staffing levels, reporting relationskips, and a timetable for ultimate implementation <br /> over a two - three year period." <br /> <br />I believe the City Council wanted to accomplish two goals with this assignment. The fzrst goal was <br />to improve the services the city offers to the public. By reorganizing some departments and <br />programs, it should result in better communication between some key staff members and bette} <br />coordination of services. The second goal was to reduce the number of employees that report <br />directly to me; which in turn provides for more direct management and supervision of employees <br />and their work responsibilities. <br /> <br />With this assignment, I sent out a February 4, 2004 memo to the Mayor and City Council and to the <br />sixteen employees that participated in the Brimeyer project. This memo requested feedback on ideas <br />and ways to improve our city organizational structure. Included with this memo were organizational <br />charts from six metropolitan communities. A follow-up memo dated February 26, 2004 was sent out <br />requesting feedback from everyone by March 15, 2004. I received feedback from three of the five <br />elected officials and nme of the sixteen staff. <br /> <br />Some feedback came by way of new organizational charts being offered. Some feedback came by <br />way of one of the six charts being selected as the best with comments attached. And finally, some <br />feedback from a few department heads offered comments for only the organizational segment that <br />related directly to their work. The feedback that I received was generally consistent and a common <br />vision for our future organizational layout was identified. Most of the comments were positive in <br /> <br /> <br />