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City Council Nlinutes August 3, 2015 Page 8 ------------------------------ Council recessed at 7:53 p.m. to go into worksession and then reconvened at 7:58 P.M. IMINUMM: =- Various staff reviewed their budgets and goals as outlined in the staff report. Tjb Mayor Dietz noted he has been involved with the library for many years in various capacities. He expressed concerns with the current relationship between the city and library. He stated the library and city used to work collaboratively to help each other, even if it was crossing boundaries from the library's and city's official roles, and feels this relationship has changed. He noted a recent past issue regarding taking minutes for library board meetings. He stated Mr. Portner was directed to have a conversation with Mr. Hollerich regarding his ability to take minutes for these meetings. Mr. Hollerich agreed to provide meeting minutes, but when he arrived at the most recent Library Board meeting, he stated he was not going to do, it because he was not a city employee. Mayor Dietz stated each department has been providing their own staff person to take minutes for their specific boards and he felt the library should be able to do the same. Mr. Hollerich noted this was at the direction of his supervisor. Mayor Dietz stated if the. Library wants to play hardball, then the city should also have a policy not to cross any lilies regarding each other's official roles. He stated he met with h the91 new head of the Great River. Regional Library and he stressed to her that the city considers this a partnership by working together and that the lines don't need to be so rigid. He stated she seemed to agree with his comments but it is not being shown by actions. Mayor Dietz stated there is $4,000 coming from the city's budget to pay for two staff people for a reading program. He noted this is a program and not a building maintenance item so it would be Great River Regional Library's responsibility to pay for this program. He stated if the library wants to draw lines, then he'll go to the Library Board and ask for this $4,000 to be removed from their budget. Mayor Dietz stated he is very frustrated with Mr. Hollerich's supervisor. He stated he has encouraged Mr. Hollerich, from day one, to visit more with city staff and get assistance with needs he may have. He says in today's world we don't need lines that are so black and white. He understands Mr. Hollerich is busy, but it would take approximately six hours a year of his time to do the minutes; and he did originally indicate be would be okay with doing it. He questioned why Mr. Hollerich was presenting a budget when he is not an employee of the city. Mayor Dietz questioned if the Idbrary Board should even have a say about what goes in their budget when other boards and commissions don't get involved with budgets. p 1) 1 1 R [ 1 61 NATUREI,