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City Council Minutes <br />May 24, 2004 <br /> <br />o reduce reports to City Adrnmistrator by 50% (half to Assistant City <br /> Administrator and half to the City Administrator) <br />o add additional divisions later <br />O cost to the city is easy to swallow <br /> <br />· Group like/complimentary functions under department heads <br /> <br />· Code of conduct mechanisms for special attention (Council attention) with <br /> guidelines / conditions <br /> <br />Barriers <br /> <br />Direct reports <br /> o Park/Recreation <br /> o Community Development <br /> o Public Works <br /> o Police <br /> o Fire <br /> o Legal <br /> o Director of Operations (Admin/Finance) <br /> <br />· Finding the fight person for the fight job <br />· Change difficult - current department heads may be resistant to new boss <br />· Transition phases <br />· Council appointments <br /> o timing <br /> o process <br /> · Definition of"proper" levels <br /> · Public perception <br /> · Personalities <br /> · Money <br /> <br />Strategies to pursue to overcome barriers <br /> · Write the "plan" and adopt it <br /> · Create job descriptions <br /> · Identify phase, timeframe, potential budget <br /> · Possibly hire consultant for expert help <br /> · Establish pfiofities for hiring (which positions) <br /> · Allow current department heads to apply for positions <br /> · Develop policies <br /> o reduction in force? <br /> o comp worth issues/pay plan <br /> o retirement (is this the time to reorganize?) <br /> <br />What are the major action and action steps that must be taken in the next 6-12 <br />months to implement the proposals? Who is responsible? <br /> <br />· Discuss/adopt "the plan" <br />· phases <br />· To Council June 2004 for discussion <br /> <br />Page 3 <br /> <br /> <br />