05-24-2004 CC MIN - SPECIAL - Laserfiche WebLink

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City Council Minutes May 24, 2004 Page 2 4. Discussion on the Strategic Plan of the Ci.ty Administrator/Ciw of Elk River Work Program Facilitated by Jim Brirneyer Mr. Brirneyer began by asking the Council and staff to review the strategic issues and the strengths, weaknesses, opportunities, and threats that they listed at the last session. Mr. Brimeyer noted that the issues ranked most important by staff were not the same issues ranked most important by the Council. Councilmember Tveite arrived (5:42 p.m.) Mr. Brimeyer asked the Council and staff to address the following top three issues (by total points) by answering the following questions. An acuon plan for agreeing to implement the new/revised city organizational structure. What is the question that we should ask that will address the issue? · In the current organizational structure, who is responsible for what? Why is this an issue? · Employee complaints · Communication breakdown · Not effective organization - employees not utilizing talents City Council concerns Consequences of this issue: · Still have the "whys" and communication will get worse · Risk losing good staff · Public effected negatively (causing public confusion) · Efficiency - loss of resources · Lack of clear definition of responsibility (overlapping duties) · Lack of understanding for City Council Nix. Brimeyer divided the Council and staffinto the same small groups they worked in at the last session and asked them to answer the folloWing questions. Below are the results: What are the practical alternatives, dreams, or visions we might pursue to address this strategic issue? Vision Reduce the number of reports to the City Administrator substantially (by 5-7) o Public safety o Utilities o Recreation, Seniors, etc. o Community Development o Administration · Work from the top down (organizational chart)