8.2. SR 07-06-2015 - Laserfiche WebLink

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PROJECT APPROACH TASK 2-CONSTRUCTION DOCUMENTS- PLANS AND SPECIFICATIONS Working with the continued direction of the City,our team will provide a complete draft 72.1Engineer final storm and final construction document(CD)set for the phase one expansion project. The e systems assumption is that all of the planned improvements are consolidated into one set of bid rating best practices 2.2 Finalize layout,details, documents,and that required landscape and civil tasks are to be accomplished under sections related to the site the direction of a general contractor. Specific construction timing,site availability,and features coordination with planned program events in the park(if deemed necessary)are controlled 2.3 Staff level meetings to in the plans via clear language in the special provisions of the project specifications. review progress 2.4 Develop final specifications The CD package will also include review sets for staff at interim stages of completion (50%, for the project 2.5 Present to sect the Park 90%,and 100%). The CD sets will include specifications(general conditions,technical Commission for approval specifications,and special provisions),plans(civil,landscape,sections)and all required 2.6 Initiate necessary project detailing to ensure that prospective bidders will have a clear understanding of the overall permits project design intent. The interim CD review process will utilize team meetings where 2.7 Assess bidding climate to determine the optimum all trades are represented to walk through the drawing sets and discuss potential design scenario and report to staff coordination issues. Cost analysis will also be completed at each review stage in the 2.8 Seek approval and process. authorization from the City Council to seek bids TASK 3-CONSTRUCTION ADMINISTRATION Bidding related-Our team will coordinate an advertisement for bid,respond to bidder's questions,develop and distribute any required addenda,attend bid opening,tabulate bids, and review and recommend an apparent low bidder. Schedule/Bidding Note: Given the current high pricing that is occurring during the 2015 3.1 Prepare an ad for bid and construction season,due in part to the fact that many contractors are already booked for assist in publishing Fall projects,we will also explore the potential for bidding this project in the Winter for 3.2 Support bidders completion in the Spring of 2016. We propose to review this topic with City staff once questions,attend bid opening,recommend the CD set is near completion,and discuss the positive and negative implications of the qualified bidder approach and after consultation with area contractors to better understand their capacity 3.3 Attend bi-weekly for Fall work. construction meetings (4 month construction Construction Observation-Our team will provide scheduled on site observation during assumed-Sept,Oct,Apr, May) construction of the expansion improvements to ensure that the requirements of the plans 3.4 Review pay requests and and specifications are adhered to by the selected Contractor. Ongoing bi-weekly site recommend action to meetings will be organized and thoroughly documented during all active construction staff 3.5 Process change orders if periods. required Contract Administration-HKGi has a great deal of familiarity with the existing processes 3.6 Coordinate necessary project permits related to capital improvement projects in Elk River,as well as invaluable institutional 3.7 Prepare project knowledge that is up to date with current City and other local agency standards and punchlists at substantial practices for project delivery. Our team will coordinate all contract related tasks including and l finacompletion 3.8 and al c close out initiation of Agreement with selected Contractor,interim and final pay requests,change Cordocumentation with orders and supplemental instructions,project punch lists,and all other closeout and Contractor and submit to project acceptance documents. City 10 RIVERS EDGE COMMONS EXPANSION PROPOSAL